Assistant - Talent

Description

Digital Brand Architects (DBA) is looking for a motivated, highly organized, and detail-oriented individual for the Talent Assistant position within the Talent Management team. This role is administrative in nature and provides day-to-day operational, logistical, and organizational support to two Managers on the Talent Management team and their rosters of managed talent. 

Compensation: $26.50 hourly

Requirements

Essential Functions

· Provide administrative support to the Talent Managers and their talent rosters, including calendar coordination, scheduling, call sheets, and meeting notes

· Arrange and coordinate travel for the Talent Managers and/or their talent

· Maintain internal databases, trackers, and filing systems for contracts, campaigns, invoices, and deliverables

· Maintain talent contact information and metrics on one-sheets

· Update decks, presentations, and case studies

· Work closely with other teams and clients on all partnerships to ensure talent campaigns are seamlessly activated

· Work with the finance department to ensure invoices are submitted accurately and on time

· Additional duties, tasks, and responsibilities as assigned

Competencies

· Accountability

· Adaptability

· Communication

· Client Focus

· Inclusiveness

· Organization

· Problem Solving

· Results Orientation

· Team Focus

· Multi-tasking

Required Experience

· 1-2 years of administrative assistant experience in a related field (i.e. Talent Management, PR, Marketing)

· Previous talent agency or related industry experience is preferred but not required 

· Strong written, verbal, and visual presentation communication skills

· Excellent interpersonal skills; ability to interact with all personality types and behaviors; flexibility

· Ability to work efficiently in a fast-paced environment with a high-volume email/workload

· Proactive, organized, and detail-oriented work style

· Ability to work against deadlines 

· A passion for social media and an interest in developing talent relationships

· Knowledge of AI platforms, and how to use to create systems and work efficiently

· QuickBase and Salesforce experience is preferred but not required

· Traffic analysis tools experience (ex. CreatorIQ) is preferred but not required

· A working knowledge of Microsoft Office, Box, G Suite, Zoom, Mac, Outlook, Slack, Adobe, and/or other tools and technology

About the DBA Culture:

DBA is committed to enhancing its culture of inclusion and attracting, developing, and retaining diverse talent. We offer an ethos where all voices are heard, and where awareness and respect are mandated. We lead with our hearts and strive for our work family to be a reflection of our passion for championing new voices and guiding legacy brands to celebrate diversity and inclusion. Our team is goal-oriented and fosters a mindset of collaboration over competition. We are creative, we push industry boundaries, and we are collectively aiming to up our game. These core values are at the center of our company and its approach to internal community building. We are invested in your success and will work diligently to provide you with valuable career and personal growth opportunities in a safe and people-first environment.
 

DBA is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration without regard to race, ethnicity, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

About the DBA Business:

DBA is the industry leader in the influencer management and marketing landscape, representing a world class portfolio of diverse social media-oriented personalities, creators, and publishers. Founded in 2010, DBA was the first digital influencer agency to recognize the rise of new media voices and manage them as individual talent.
 

Now, with over 350 of the most prominent social media influencers whom, in aggregate, have a reach of 200 million-plus, DBA masters the multi-platform constellation of the ever-shifting media space, blending decades of brand strategy and communications expertise. Focusing on top-level content and storytelling as well as native advertising and brand development, DBA continues to move digital culture forward.

Digital Brand Architects has been featured in the New York Times, Variety, Hollywood Reporter, Fast Company, WWD, Forbes, Ad Age, and more. DBA offices are located in New York City and Los Angeles.