Assistant Project/Resouce Manager

Company: Ultra Intelligence & Communications

Join the team redefining defense technology. From engineering systems that save lives to leading programs that change the battlefield—find your place in the future of defense.

Cyber Business

Our Cyber business unit is at the forefront of pioneering advanced cryptographic and key management solutions, facilitating the confidential exchange of vital information for customers operating at both tactical and strategic echelons. Join our team and participate in the innovation that ensures the highest security and trust worldwide.

At Ultra Cyber we are seeking a keen, driven, energetic individual to join our Programmes team, in a role that will be split 50/50 across projects and resource management / governance.

Your attitude and desire to learn and develop will be key here, and is seen as more of an essential requirement than previous experience in a projects / resource management environment.

Specific responsibilities in relation to this role are as follows:

Support the Head of Programme Discipline by:

• Facilitating the monthly resource management (forward load) process, liaising with department heads and PMs to ensure the demand for resources is accurate

• Performing data analysis which supports SLT decision making

• Ensuring the Business Management System is kept up to date in relation to working processes, procedures and practices

• Supporting project audits, both internal and external

Support Project Managers by:

• Maintaining project schedules, ensuring timely, responsive completion of deliverables

• Coordinating the availability of resources, including personnel, equipment and materials to ensure timely project execution and minimise delays

• Organising regular project meetings, maintaining clear communication of progress updates and ensuring action items are tracked and completed

• Ensuring project documentation is maintained and made available in accordance with project management processes and company policies

• Identifying project risks and issues, develop resolution strategies and implement measures to minimise impact to project timelines

• Tracking and monitor project budgets, where necessary coordinate with PMs and Finance to address any cost related concerns

• Managing the change request process, ensuring any changes to scope, schedule, or resources are properly documented and are effectively communicated to all relevant stakeholders.

Essential:

Data Literacy: Analysing resource spreadsheets and identifying allocation bottlenecks or scheduling conflicts

Attention to Detail: Reviewing project deliverables against established compliance, methodology, and governance frameworks without cutting corners

Communication & Stakeholder Management: Following up assertively but politely with busy project managers and team members to gather status updates

Proficiency in Core Tools: Strong mastery of Microsoft Excel (for resource tracking) and standard project management software (eg MS Project)

Security Clearance: candidates must be able to obtain and maintain the required level of security clearance

Nice-to-Have:

Project Administration: Tracking project schedules, maintaining RAID logs (Risks, Assumptions, Issues, Dependencies), and documenting accurate meeting minutes.

Resource Management Software: Experience with dedicated capacity planning tools

Governance Frameworks: Familiarity with specific project methodologies like Agile, Scrum, or PRINCE2

Introductory Certifications: Holding a APM or a PRINCE2 Foundation certification

Process Improvement: Experience identifying inefficiencies in a workflow and suggesting ways to streamline a project process

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Due to the nature of the programs we deliver for our customers, candidates may need to obtain the relevant security clearance or handle export-controlled material as defined by the role's requirements. Applicants must be able to obtain and maintain the appropriate level of security clearance for the role. Due to the nature of our work, you must be a British Citizen who has been resident in the UK for the past 5 years in order to apply for SC clearance and 10 years for DV. For more information, please visit the UKSV website.

Our Benefits

Every employee is critical to our success, and as such, we offer a range of flexible employee benefits, including:

• Participation in an Annual Bonus Scheme

• Private Medical Cover

• 25 days’ holiday (plus Bank Holidays) with the option to buy an extra 5 days

• Pension Contribution

• 4 x Life Assurance Cover

• Flexible working hours with opportunity for a 1pm finish on a Friday

• Flexible benefits including cycle to work scheme, will writing and more

• Security Clearance Allowance – where relevant and subject to you holding the required security clearance

At Ultra I&C, we are an equal opportunity employer and value diversity and inclusivity. Underpinned by our values, behaviours, and policies, we want you to feel empowered to be the best version of yourself. We also believe that people from different backgrounds and cultures will increase our diversity of thinking, ensuring we successfully deliver to our customers. We, therefore, do not discriminate based on race, religion, colour, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. We also support requests for flexible working arrangements wherever possible. If you have any issues with your application, please email us at [email protected]