Assistant Project Manager

Responsibilities

• Maintain an organized and detail-oriented approach to managing administrative tasks, documentation, schedules, and project deliverables to ensure accuracy, efficiency, and accountability across all phases.
• Assist in developing and managing detailed project plans — including timelines, budgets, and resource allocation — to ensure efficient, on-time, and on-budget project delivery.
• Collaborate with architects, engineers, and consultants to translate design vision into coordinated, buildable solutions that align with project objectives.
• Utilize Revit to produce concept massing for early-stage due diligence studies.
• Track progress and anticipate challenges, proactively identifying risks and implementing creative solutions to keep projects moving forward.
• Communicate project updates clearly and consistently with senior management and partners to maintain alignment and transparency across all phases.
• Support procurement and contracting efforts, including managing bids, negotiating agreements, and coordinating vendors to ensure quality, cost, and schedule performance.
• Assist in budget development and financial oversight, supporting  monitoring expenses, reviewing change orders, and identifying cost-saving opportunities without sacrificing quality or safety.
• Conduct regular site visits to review progress, quality, and safety standards, addressing field issues promptly to minimize delays or rework.
• Ensure compliance with design documents, building codes, and applicable laws throughout the construction process.
• Collaborate with internal teams, including acquisitions, accounting, finance, marketing, and operations.
• Prepare to obtain  financial documentation such as invoices, pay applications, and monthly requisitions, ensuring accuracy and timeliness.
• Foster strong relationships with contractors, consultants, public agencies, and community partners to support long-term collaboration and project success.
• Contribute to regular Operations Review Meetings, presenting progress, budget status, and key milestones.
• Manage multiple priorities in a fast-paced environment and work well under pressure to meet tight deadlines.
 

Qualifications

• Bachelor’s degree in architecture, construction management, engineering, or related field.
• 3–5 years of relevant experience in development, construction, or architecture with direct field project management experience.
• Proven experience as an Assistant Project Manager in mixed use residential development, with a history of successful project delivery.
• Previous work experience as a Developer’s Owner’s representative is preferred.
• Strong understanding of construction processes, building codes, and urban multifamily design.
• Proficiency in design and construction project management software such as Revit, Procore, Bluebeam, and Microsoft Office Suite.
• Experience using Adobe Creative Suite,  AutoCAD and Yardi a plus 
• Excellent communication, organization, and problem-solving skills, with the ability to prioritize tasks effectively.
• Effective problem-solving and decision-making abilities, with a focus on finding practical and innovative solutions to keep the project moving forward per the schedule.
• Exceptional communication and interpersonal skills to effectively collaborate with diverse team members and various parties.