Assistant Project Manager

Company Overview:

Hillwood Construction Services provides general contracting and construction management services in the United States. The company began in December 2000 as an industrial general contractor focusing on industrial warehouse and distribution facilities. Over the years, Hillwood Construction Services has diversified and expanded into many project types, from corporate headquarters to hangars, churches, Class-A office developments, hotels and tenant interiors.

Position Summary:

The Assistant Project Manager supports the successful execution of assigned construction projects by managing quality, documentation, coordination, and financial processes from pre-construction through closeout. This role works closely with the Project Manager and Superintendent to ensure adherence to project safety plans, budget and schedule requirements, and overall project goals. The Assistant Project Manager also plays a key role in client communication, subcontractor coordination, and maintaining accurate project records.

Responsibilities:

Project Leadership & Coordination

• Support overall project execution from conception through closeout.
• Serve as a point of contact for clients and participate in ongoing communication and status updates.
• Collaborate closely with the Project Manager and Superintendent to ensure alignment on project goals.

Financial & Contract Administration

• Assist with managing budgets, contracts, change orders, and pay applications.
• Review and approve invoices, ensuring compliance with project requirements.
• Support pre-construction efforts including buyout, value engineering, and logistics planning.

Scheduling & Workflow Management

• Partner with the Superintendent to develop, update, and distribute project schedules.
• Monitor project progress and identify potential impacts to timelines.

Document Control & Reporting

• Manage project documentation including logs, submittals, RFIs, shop drawings, and plan sets.
• Maintain accurate and organized records to support smooth project operations.
• Prepare and share regular project status reports with internal and external stakeholders.

Safety & Quality Assurance

• Support the enforcement of the project safety plan and promote a culture of safety on the jobsite.
• Work closely with the Superintendent to monitor field safety and ensure compliance.
• Assist in maintaining quality control standards throughout the project lifecycle.

Project Closeout

• Manage the closeout phase, including punch list coordination.
• Assist with preparing and delivering operations and maintenance manuals and final turnover documents.

Required Skills/Abilities:

• Strong interpersonal and relationship-building skills, with the ability to engage with executive-level clients and internal partners.
• Excellent written and verbal communication skills.
• Strong organizational abilities with a high attention to detail and the capacity to manage competing priorities.
• Effective time management and problem-solving abilities.

Education and Experience:

• Bachelor’s degree in Construction Management, Engineering, or a related field preferred.
• 3–5 years of experience in a project management or assistant project management role with a commercial general contractor.
• Tilt-wall construction experience required.
• Solid understanding of construction processes, project management principles, and commercial real estate.
• Equivalent combinations of education and experience will be considered.

EEO Statement:

Hillwood is committed to providing Equal Opportunity in Employment, to all applicants and employees regardless of, race, color, religion, gender, age, national origin, military status, veteran status, handicap, physical or mental disability, sexual orientation, gender identity, genetic information or any other characteristic protected by law.

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