Job Overview:
We are seeking a motivated and detail-oriented Assistant Project Manager to join our Critical Technologies team. This role will involve supporting Project Managers with the day-to-day oversight of multiple projects, ensuring smooth setup, compliance, and documentation management. You will collaborate with site technical teams to meet personnel needs, resolve issues, and report on project progress. The position includes regular site visits, management of subcontractor and mechanical installation progress, and participation in project material logistics and procurement.
If you are organized, proficient in Gantt Charts, Microsoft Office Suite and PM 101 principles, this role offers you an excellent opportunity to grow your career.
Key Responsibilities:
- Maintain project documentation, including compliance records, schedules, daily reports, labor reporting, change orders, and quality control.
- Conduct regular visits to remote sites.
- Monitor subcontractor and mechanical installation progress, providing reports to management.
- Develop change orders based on bidding and sales processes, ensuring alignment with company policies.
- Participate in and facilitate project procurement, material transmittals, and logistics with internal teams and subcontractors.
- Attend and record minutes of project meetings, delivering updates to the management team.
- Track project schedules and ensure project milestones and personnel needs are met.
- Support the site technical lead(s) in resolving project snags and meeting personnel requirements.
- Analyze data, trends, and reports for continuous project improvement.
Qualifications:
- 1-5 years of experience in project management, preferably in HVAC or mechanical systems
- Understanding of PM 101 principles.
- Proficient in Microsoft Office Suite
- Able to read project schedules and create custom Gantt charts.
- Familiarity with project management and bidding processes.
- Ability to interpret Bills of Materials (BOMs) and control drawings.
- Experience with material procurement, logistics management, and project scheduling.
- Understanding of contract negotiation and administration.
- Competency in identifying project critical paths and labor scheduling.
- Strong written and verbal communication skills, including report writing at a collegiate level.
Preferred Skills:
- Experience with Smartsheets.
- Strong data analysis skills especially Python.
- Understanding of commissioning processes and HVAC installation procedures.
- Understanding of contract negotiation and administration.
- Knowledge of project "L" levels and best practices in materials management.
EEO Employer/Vets/Disabled
Skills Required
- 1-5 years of project management experience
- Understanding of PM 101 principles
- Proficiency with Microsoft Office Suite
- Ability to read project schedules and create custom Gantt charts
- Familiarity with project management and bidding processes
- Ability to interpret Bills of Materials and control drawings
- Experience with material procurement, logistics management, and project scheduling
- Understanding of contract negotiation and administration
- Competency identifying project critical paths and scheduling labor
- Strong written and verbal communication skills, including collegiate-level report writing
- Experience with HVAC or mechanical systems
- Experience with Smartsheet
- Strong data analysis skills, especially Python
- Understanding of commissioning processes and HVAC installation procedures
- Knowledge of project L levels and materials-management best practices
What We Do
Since 1947, Hoffman & Hoffman, Inc. has served the Carolinas and Virginia in the selection and application of commercial and industrial heating, ventilation, air conditioning, filtration and direct digital control (DDC) systems. In Fall 2009, Hoffman & Hoffman, Inc. opened branch offices in Knoxville and Chattanooga, Tennessee. Hoffman & Hoffman represents manufacturers of the highest quality HVAC equipment and controls available on the market today. Through one of our (14) fourteen regional branch offices, our professional sales engineers can assist you in most commercial/industrial HVAC and filtration projects. We employ Certified Energy Managers (CEM), LEED accredited professionals and professional sales engineers dedicated to meeting the heating, filtration, ventilation and air conditioning needs of engineers, owners and contractors. Delivering engineered, flexible, economical and environmentally responsible solutions for commercial, industrial and institutional heating, ventilating, air conditioning and refrigeration requirements is our top priority.
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