Assistant Project Manager

Company: Ultra Intelligence & Communications

Join the team redefining defense technology. From engineering systems that save lives to leading programs that change the battlefield—find your place in the future of defense.

Cyber Business

Our Cyber business unit is at the forefront of pioneering advanced cryptographic and key management solutions, facilitating the confidential exchange of vital information for customers operating at both tactical and strategic echelons. Join our team and participate in the innovation that ensures the highest security and trust worldwide.

Key Responsibilities

• Create and maintain project schedules, ensuring timely, responsive completion of deliverables.
• Coordinate the availability of resources, including personnel, equipment and materials to ensure timely project execution and minimise delays.
• Support conflict resolution between stakeholders or departments where priorities cannot easily be called and support collaboration between cross-functional teams to maintain project momentum
• Facilitate communication between key internal department resources and develop appropriate strategies for effectively engaging stakeholders in project decision and execution.
• Direct customer interface, including presentation of monthly and weekly reports as directed by the project manager, or as a stand in for the project manager.
• Organise regular project meetings, maintaining clear communication of progress updates and ensuring action items are tracked and completed.
• Ensure project documentation is maintained and made available in accordance with project management processes and company policies.
• Identify project risk, develop resolution strategies and implement measures to minimise impact to project timelines.
• Track and monitor project budgets, where necessary coordinate with PMs and Finance to address any cost related concerns.
• Ensure project activities are executed in line with established workflows and quality standards, while regularly monitoring project deliverables to ensure they meet the required specification.
• Presentation to the senior management team on project status and issues on behalf of the project manager.
• Identification of project issues before they happen and timely reporting to the project manager or wider business.
• Manage the change request process, ensuring any changes to scope, schedule, or resources are properly documented and are effectively communicated to all relevant stakeholders.

Skills and Experience Required

Essential:

• Proven experience providing support to Project Management teams to achieve project deliverables within defined time, budget, and quality constraints.
• Demonstrable ability to understand technical concepts to allow participation in analytical project discussion.
• A good understanding of the project lifecycle and project management processes including; project scheduling, risk management and change control.
• Demonstrable experience in stakeholder engagement and management.
• Excellent verbal and written communication skills with strong relationship-building ability.
• Demonstrated leadership potential through effective communication, accountability, taking initiative and providing guidance team members.
• Strong organisational skills with the ability to prioritise tasks and problem-solve. 
• Analytical skills for cost tracking, schedule management, prioritisation of tasking and risk analysis.
• Proficient in MS Office suite (Excel, Outlook, PowerPoint, Word).
• Ability, and willingness, to obtain and maintain SC and DV security clearance.

Desirable:

• Recognised Project Management qualification (APM, Prince2 or equivalent).
• Experience using project management tools e.g. Jira / MS Project
• An Engineering or technical background.
• A good understanding of the engineering life cycle.

#IC

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Due to the nature of the programs we deliver for our customers, candidates may need to obtain the relevant security clearance or handle export-controlled material as defined by the role's requirements. Applicants must be able to obtain and maintain the appropriate level of security clearance for the role. Due to the nature of our work, you must be a British Citizen who has been resident in the UK for the past 5 years in order to apply for SC clearance and 10 years for DV. For more information, please visit the UKSV website.

Our Benefits

Every employee is critical to our success, and as such, we offer a range of flexible employee benefits, including:

• Participation in an Annual Bonus Scheme

• Private Medical Cover

• 25 days’ holiday (plus Bank Holidays) with the option to buy an extra 5 days

• Pension Contribution

• 4 x Life Assurance Cover

• Flexible working hours with opportunity for a 1pm finish on a Friday

• Flexible benefits including cycle to work scheme, will writing and more

• Security Clearance Allowance – where relevant and subject to you holding the required security clearance

At Ultra I&C, we are an equal opportunity employer and value diversity and inclusivity. Underpinned by our values, behaviours, and policies, we want you to feel empowered to be the best version of yourself. We also believe that people from different backgrounds and cultures will increase our diversity of thinking, ensuring we successfully deliver to our customers. We, therefore, do not discriminate based on race, religion, colour, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. We also support requests for flexible working arrangements wherever possible. If you have any issues with your application, please email us at [email protected]