The Role
Support project managers in coordinating design development, construction documentation, permitting, and agency approvals. Manage permit tracking, schedule and budget tracking, meeting coordination, RFI and submittal support, and construction administration tasks. Coordinate with architects, engineers, consultants, contractors, and municipalities while maintaining organized project records and contributing to process improvements to keep multiple projects moving toward approvals and construction.
Summary Generated by Built In
From Plans to Progress — Deliver Scalable Programs with TAIT
Why TAIT?
Position Description
TAIT is seeking a proactive and detail-oriented Assistant Project Manager with an architectural background to support the successful execution of development and infrastructure projects from planning through construction documentation and permitting. This role is ideal for someone who understands architectural workflows, enjoys coordinating complex moving parts, and thrives in a fast-paced, collaborative environment.
Essential Duties & Responsibilities
Salary Range: $80,000 – $95,000 annually
Comprehensive benefits package included.
Why TAIT?
- Own the Process – Lead projects from entitlement through construction documentation
- Collaborative Teams – Supportive culture built on trust and mentorship
- Work–Life Balance – Start earning vacation from your very first day
- Purposeful Impact – Designs that serve communities & environment
Position Description
TAIT is seeking a proactive and detail-oriented Assistant Project Manager with an architectural background to support the successful execution of development and infrastructure projects from planning through construction documentation and permitting. This role is ideal for someone who understands architectural workflows, enjoys coordinating complex moving parts, and thrives in a fast-paced, collaborative environment.
Essential Duties & Responsibilities
- Assist Project Managers in coordinating projects through design development, construction documentation, permitting, and agency approvals.
- Support preparation, organization, and review of architectural and technical construction documents for submittal.
- Coordinate with architects, engineers, consultants, and municipalities to facilitate project progress and resolve design or permitting issues.
- Track permit applications, corrections, agency comments, and approval timelines across multiple active projects.
- Assist with project scheduling, budget tracking, meeting coordination, and action item management.
- Help manage due diligence efforts, feasibility reviews, and entitlement support documentation.
- Coordinate plan check responses, resubmittals, and agency communications to maintain project momentum.
- Support construction administration efforts including RFIs, submittals, field coordination, and document tracking.
- Maintain organized project records, reports, and communication logs within standardized project workflows.
- Contribute to process improvements and team collaboration initiatives to enhance project delivery efficiency.
- 2–5 years of experience in architecture, project coordination, permitting, construction administration, or related project management support roles.
- Professional experience preparing or coordinating construction documents and permit submittals.
- Working knowledge of entitlement, permitting, plan check, and municipal approval processes.
- Experience coordinating with architects, engineers, consultants, contractors, and public agencies.
- Familiarity with architectural drawing sets, construction sequencing, and technical documentation workflows.
- Ability to manage multiple deadlines and active projects simultaneously in a structured environment.
- Strong organizational skills with attention to detail and follow-through.
- Experience with project tracking, scheduling, and documentation tools such as Smartsheet, MS Project, Excel, or similar platforms.
- Proficiency with AutoCAD, Bluebeam, Adobe Creative Suite, or related design/documentation software is preferred.
- Bachelor’s degree in Architecture, Construction Management, Engineering, Urban Planning, or a related field (or equivalent professional experience).
- Architectural background with experience supporting commercial, retail, mixed-use, infrastructure, or development projects preferred.
- Strong communication skills with the ability to coordinate meetings, document decisions, and professionally interface with clients and agencies.
- Ability to read and interpret construction drawings, consultant plans, and municipal correction comments.
- Analytical and solution-oriented mindset with strong problem-solving abilities.
- Self-motivated, adaptable, and eager to grow within a collaborative project delivery team.
- Positive, team-oriented attitude with a strong sense of accountability and professionalism.
- Attend meetings at job sites, municipal offices (including hearings), and TAIT offices.
- Ability to drive to job sites, client meetings and deliver plan sets to agencies as required.
- Ability to lift and carry plan sets weighing up to 20 lbs (cart provided).
Salary Range: $80,000 – $95,000 annually
Comprehensive benefits package included.
Skills Required
- 2-5 years experience in architecture, project coordination, permitting, construction administration, or related support roles
- Experience preparing or coordinating construction documents and permit submittals
- Working knowledge of entitlement, permitting, plan check, and municipal approval processes
- Experience coordinating with architects, engineers, consultants, contractors, and public agencies
- Familiarity with architectural drawing sets, construction sequencing, and technical documentation workflows
- Ability to manage multiple deadlines and active projects simultaneously
- Strong organizational skills with attention to detail and follow-through
- Experience with project tracking, scheduling, and documentation tools such as Smartsheet, MS Project, Excel, or similar platforms
- Proficiency with AutoCAD, Bluebeam, Adobe Creative Suite, or related design/documentation software
- Bachelor's degree in Architecture, Construction Management, Engineering, Urban Planning, or related field (or equivalent experience)
- Architectural background supporting commercial, retail, mixed-use, infrastructure, or development projects
- Ability to attend meetings at job sites, municipal offices, and TAIT offices; drive to sites and deliver plan sets
- Ability to lift and carry plan sets weighing up to 20 lbs (cart provided)
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The Company
What We Do
TAIT sets the standard for world-class live experiences. We bring extraordinary ideas to life, collaborating on visionary concepts and delivering precision engineering, technical innovation, manufacturing, and production. We engineer complex movement for artists, brands, performing arts spaces, and venues around the world with our industry leading show control and automation technology. We are a global team of planners, creative engineers, fabricators, technologists, and producers, with over 1200 employees in 17 office locations. We have worked in over 30 countries, all seven continents, and even outer space. Our clients include Taylor Swift, Cirque Du Soleil, The Metropolitan Opera House, NASA, National Geographic, Beyoncé, and The Olympics. In addition to the core custom project business, the TAIT Group includes like-minded companies operating as one cohesive group in the live experience space. Our team shares a passion for creating ground-breaking experiences, and together, our work makes lasting memories for hundreds of thousands of people. The TAIT Group includes productionglue, Kinesys, ITEC Entertainment, and the Thinkwell Group.
