As a result of our phenomenal growth, MSS Solutions, LLC has an opening for an Administrative Assistant - Mechanical. If you are an experienced professional who is looking to grow your career and contribute fresh and innovative ideas to serve our customers, this is an opportunity you should explore!
A career at MSS is not just a job -- it's collaborating with the business's best talent. It's having a part in building a better future. It's making a difference in people's lives.
The success of MSS is a direct reflection of our team's dedication, passion, and hard work. Since 1996, MSS has taken pride in retaining some of the best talents in the industry by promoting a culture of respect, collaboration, and empowerment.
Roles and Responsibilities
- Day-to-day administrative support for the Operations and Mechanical team.
- Distribute weekly labor schedule and crew list.
- Provide crew list updates and travel information weekly to payroll and HR.
- Organize and prepare, and attend multiple weekly meetings, responsible for meeting minutes and follow-up.
- Provide support to field staff for Time & Attendance, expenses, PTO, etc.; assist in general troubleshooting.
- Coordinate travel arrangements for Charlotte Mechanical Construction per company guidelines/policy.
- Assist Labor Coordinator in acting as a liaison between labor agencies and the project teams to fulfill project needs.
- Establish solid communication with all staff, both field and corporate, customers, and vendors.
- Assist with the submittal management process and track equipment orders. Ensure all logs are correct and up to date.
- Support Warehouse by tracking PO inventory (daily function), recording incoming shipping dates, receiving dates and bin locations.
- Assist with Closeout documentation. Track and follow up with subcontractors and equipment vendors for warranty dates when required.
- Capture Lessons Learned and share with the project team for estimating purposes.
- Other such duties and responsibilities as needed.
Qualifications and Requirements
- Demonstrated proficiency in MS Office (excel, word, PowerPoint, SharePoint), and basic Windows environment.
- Knowledge of Mechanical Systems and construction is a plus.
- Demonstrated competence in written and verbal communication skills.
- Ability to positively represent the company and communicate with others at varying technical levels.
- Must successfully pass a background check & drug test.
- Physical Demands: Constant sitting, walking short distances, bending, stooping, twisting, reaching above and/or below shoulder, handling/grasping documents or office equipment, clear speaking and adequate hearing sufficient to communicate effectively and respond appropriately in-person and/or on the telephone, vision sufficient to read source materials and computer screen data, repetitive motions for computer equipment use, lift 25 lbs. occasionally, 5-10 lbs frequently to lift/carry/move objects, files and documents.
Work Environment: Work is performed in an office environment with air conditioning and bright lights.
Benefit Highlights
At MSS, we value our employees by providing a supportive culture with competitive compensation and a benefits package that continues to evolve based on our business's growth and our employees' needs. Currently, our benefits include:
- Medical/Dental/Vision Insurance
- 401k with Employer Contributions
- PTO
- Paid Holidays
- Employee Assistance Program
- Long-term Disability
- Short-term Disability
- Flexible Spending Plan
- Health Savings Plan
Additional Notes
- If you are unable to apply electronically and require an accommodation, please contact [email protected]
- MSS Solutions, LLC is an equal opportunity employer and a drug-free environment.
- All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
MSS Employees, please visit the MSS Career Center or contact HR to apply.
Skills Required
- Proficiency in MS Office (Excel, Word, PowerPoint, SharePoint) and basic Windows environment
- Knowledge of Mechanical Systems and construction
- Strong written and verbal communication skills
- Ability to communicate and represent the company with field staff, corporate staff, customers, and vendors
- Must successfully pass a background check and drug test
- Ability to meet physical demands (sitting, walking short distances, bending, repetitive computer use, lift up to 25 lbs, clear speaking/hearing, adequate vision)
What We Do
MSS Solutions, LLC is a solutions provider for HVAC services, building automation systems, security systems and project management.
