Assistant Project Controls Specialist

Assistant Project Controls Specialist

At Salas O’Brien we tell our clients that we’re engineered for impact. This passion for making a difference applies just as much to our team as it does to our projects. That’s why we’re committed to living our values every day: inspiring, achieving, and connecting as shared owners of our success with a focus on a sustainable future.

Building for the long-term means that all of our team members can expect to work on amazing projects with a people-first approach to problem solving. It also means that each member of our team has truly limitless potential to build a unique, meaningful, and high-impact career—and they’ll receive great total rewards along the way.

About Us:

Founded in 1975, Salas O’Brien is an employee-owned engineering and professional services firm focused on achieving impact for our clients, our team, and the world. We know that tomorrow’s requirements are today’s opportunities, and we are here to design lasting solutions for pressing challenges.

We work across a variety of industries providing integrated engineering and consulting services. Our specialized experience includes design for data centers, healthcare, science and technology, high-rise buildings, clean energy, education, and other building types as well as structural and building sciences, infrastructure asset management, advanced robotics, and more.

Our technical expertise is paired with an exceptional team of business development, human resources, finance and accounting, information technology, and marketing professionals, all of whom play a key role in bringing our commitments to life every day.

Job Summary:

The Assistant Project Controls Specialist will provide general project setup, planning, scheduling, cost billings, reporting, and monitoring for engineering projects and programs.

 The local office for this position is in New York, NY in the heart of Times Square with approximately 100 employees. We serve a variety of markets and employ engineers in the civil, mechanical, electrical, plumbing, industrial, and fire protection disciplines.

Duties and Responsibilities:

Essential Functions 

• Assist project setup in Enterprise Resource Planning (ERP) software.
• Run reports and input data into ERP.
• Assist in the development of various levels of schedules.
• Assist with reviewing and distributing existing reports along with back-up documentation.
• Assist existing project controls and project managers.
• Performs other duties as assigned.

Contract Support 

• Work with project leads for project setup.
• Data entry of funding modifications and value.
• Assist with project billings and associated back-up documentation.

Administrative Support 

• Assisting with clerical functions as needed.
• Planning meetings and taking detailed minutes.
• Other administrative support to managers, other employees, and office visitors by handling a variety of tasks to ensure that all interactions between the organization and others are positive and productive.

Competencies

• Solid organization and time-management skills.
• Effective interpersonal skills and strong communication (written and verbal).
• Possess an ownership mindset and demonstrate precise problem-solving skills with exceptional attention to detail.
• Creative, innovative & resourceful.

Qualifications and Experience:

• Associates of Arts (AA) Degree in Business, Finance or other similar business trade or equivalent combination of education and experience.
• Basic understanding of the contract lifecycle preferred not required. 
• Should have good experience with MS Excel.
• Must be proficient in other MS Office products, Acrobat, e-mail applications.
• Experience in using Deltek Vantagepoint is a plus.

Work Authorization/Security Clearance

• Must be a US Citizen.
• Ability to obtain and maintain a clearance from the Defense Security Service, Federal Government Agencies, and other State and Local Authorities.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Regularly spends long hours sitting and using office equipment and computers.
• Regularly move from sitting to standing positions effortlessly.
• Regularly work on repetitive tasks.

Location: New York, NY (Times Square Office)

Compensation:

The expected base salary range for this role is $65,000-$75,000 per year. Actual compensation will be determined based on a number of factors including skills, experience, and qualifications.

This role is also eligible for performance-based bonuses and a comprehensive U.S. based benefits package, including:

• Medical, dental, and vision insurance
• 401(k) with company match
• Paid time off and company holidays
• Wellness programs and employee assistance resources
• Professional development support

For more information, visit our full benefits overview here.

Equal Opportunity Employment Statement

Salas O’Brien provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state/provincial, or local laws. Salas O’Brien will accommodate the disability-related needs of applicants as required by law.

Qualifications Education Preferred Associates or better. Associates or better. Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.