Our partner, a reputable group of companies in the Energy Sector, is currently on the lookout for a dedicated and detail-oriented individual to take on the role of the Payroll Administrative Assistant /SCAN HRMS Specialist.
The role is vested in the HR department and reports to the Senior Payroll Administrator.
This is an ideal role for anyone who is working as a junior personnel /payroll administrator and wishes to take the next step in getting more involved into the personnel administrative processes that could lead to a payroll office position.
Mission: You will be a member of the HRBP team and collaborate with the internal payroll team and department heads. The primary focus of this role is to efficiently manage employee scheduling, time and attendance using the company’s HRMS system, which is SCAN HRMS, while also generating reports and ensuring compliance with relevant regulations. Gradually the role will feed to a more senior personnel administrator that can lead to the first level of team leadership
The Opportunity
You will be responsible for:
- Utilizing the SCAN HRMS system to accurately track and manage employee time and attendance records.
- Collecting, analyzing, reviewing, and processing time shifts and attendance in regards to time management of the employees (e.g., daily time schedules, new hires, digital card, leaves, overtime, etc.).
- Monitor and resolve discrepancies or issues related to timekeeping.
- Generating reports and other deliverables according to company needs, to provide insight.
- Ensuring compliance with labor law requirements, public authorities, and company employment contracts.
- Managing the data integration of the HRMS information system to other platforms according to the company’s procedures.
- Assisting in process improvements and optimization of HRMS functionalities to enhance efficiency.
Requirements
Must Have
- At least 1 years of working experience in SCAN HRMS, preferably in large scale, shift organisation
- Working knowledge of SCAN HRMS is mandatory ScanHRMS | EPSILONNET
- Degree in Accounting, Economics, Business Administration or similar field
- Strong basis of Greek labour law regarding time attendance, shifts working, overtime /overwork
Skills & Competences
- Strong commitment to quality results
- Attention to detail /administrative ability
- Strong organizing capabilities
- Prioritization and management of multiple engagements
- Consise communication skills (oral and written)
- Ability to analyze and interpret data
- High level of discretion for confidential work and information
Benefits
- Base Salary of up to 1550 gross monthly (up to 1200 net)
- ticket restaurant vouchers of 100 euros monthly
ABOUT US:
Founded in 2018, HumanI is an Executive Search firm, satisfying the needs of organizations for C-level, Senior and Middle positions, or specialised projects in the Engineering and Software functions. In parallel, through our partnerships we support HR Digital Transformation initiatives and build data analytics to facilitate informed decision making. Our competitive advantage stems from the collaboration of diversified people with backgrounds in HR, Psychology, Coaching, IT and Finance.
Our brand “HumanI”, stands for Human Intelligence, encompassing our belief that no matter how multifaceted, digitally advanced or artificially intelligent a system may seem, it will always be a creation of 𝗛𝘂𝗺𝗮𝗻𝘀. This human aspect and ethical part of our work makes us unique in what we do. Ethical Headhunting; treating our candidates as our true clients, investing time and effort, consulting them on their careers. Supporting our companies as genuine strategic partners, investing in understanding their own internal needs and market trends.
Each person is 𝗨𝗡𝗜𝗤𝗨𝗘 to us. After all, talent resides in deviations; embracing it, is the only way forward.
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Skills Required
- At least 2 years of working experience in a similar position
- A working knowledge of at least one major time attendance and personnel administration system
- Degree in Accounting, Economics, Business Administration, HR or similar field
- Strong basis of Greek labour law regarding time attendance, shifts working, overtime /overwork
- Proficient user of excel
- Tendency to detailed work
- Hands-on experience with SCAN HRMS /Timer
What We Do
𝗛𝘂𝗺𝗮𝗻𝗜 is a boutique Executive Search firm, serving organizations’ needs for middle, senior and C-level roles, or projects mostly in the IT, Software, Engineering, Finance and HR functions. Our brand stands for 𝗛𝘂𝗺𝗮𝗻 𝗜𝗻𝘁𝗲𝗹𝗹𝗶𝗴𝗲𝗻𝗰𝗲, encompassing our belief that no matter how multifaceted, digitally advanced or artificially intelligent a system may seem, it will always be a creation of 𝗛𝘂𝗺𝗮𝗻𝘀. This human and 𝗲𝘁𝗵𝗶𝗰𝗮𝗹 aspect of our work, makes us unique in what we do: Ethical Headhunting. Founded in 2018, our team of diversified individuals in experience, international exposure, networking and a solid ethical ground, guarantees the best talents on board. Through our operation, we focus on a continuous sourcing process, assessing market opportunities, expanding our networks and meeting promising talents. We offer an array of services, fostering mutual success and growth, for both… …our Partners: 𝗣𝗼𝘀𝗶𝘁𝗶𝗼𝗻 𝗔𝗻𝗮𝗹𝘆𝘀𝗶𝘀; igniting open communication to detect needs and provide sustainable solutions. 𝗣𝗿𝗼𝗳𝗶𝗹𝗲 𝗔𝗻𝗮𝗹𝘆𝘀𝗶𝘀; matching fitting personalities and professionals to the right role, while ensuring candidates’ career succession. 𝗛𝗥 𝗗𝗶𝗴𝗶𝘁𝗮𝗹 𝗧𝗿𝗮𝗻𝘀𝗳𝗼𝗿𝗺𝗮𝘁𝗶𝗼𝗻; supporting initiatives with data analytics, towards informed decision making. …and Candidates: 𝗨𝗻𝗿𝗮𝘃𝗲𝗹𝗶𝗻𝗴 𝗣𝗲𝗼𝗽𝗹𝗲 𝗣𝗼𝘁𝗲𝗻𝘁𝗶𝗮𝗹; showcasing their experience and skillset to map their next career step. 𝗖𝗮𝗿𝗲𝗲𝗿 𝗖𝗼𝗻𝘀𝘂𝗹𝘁𝗶𝗻𝗴; providing structured support and advice on market alignment. Our team's competitive advantage stems from their background mix (HR, Psychology, Coaching, IT, Finance), not to mention their ethical codes of practice, their passion to explore underlying needs, and motive to ensure the executive placed, has adapted and advise when needed. This confirms why each person is 𝗨𝗡𝗜𝗤𝗨𝗘 to us. Why talent resides in deviations. Embracing this notion, is the only way forward.
