unique needs.
About Parent Company DermCare Management
DermCare Management is a leading dermatology and aesthetics organization with a growing network of medical, surgical, and cosmetic practices across the U.S. Since 2012, we've partnered with exceptional providers who share our passion for clinical excellence and top-tier patient care. As we grow, we continue to support our practices with best-in-class operational, administrative, and clinical services.
About the Role:
The Assistant Office Manager will support our medical office with administrative, compliance and operational needs. This role does offer growth opportunity as the market expands.
Key Responsibilities:
- Support the Office with administrative, compliance and operational needs
- Front office duties include opening/closing duties, answering phones, assisting patients with checking in and out, verifying insurances and billing information, do cash counts and cash deposits.
- Keeping inventory of office supplies, products and injectables and ordering of supplies, as needed.
- Communicate with office leadership to provide administrative updates: acts as liaison between physicians, office administration, and other business departments.
- Tracking of employee schedules and performance; monitoring timesheets and payroll records.
- Create staffing schedules, effectively monitors workflow and work volume and re-allocates to meet regular and special scheduling requirements
- Assist with OSHA, CLIA and other compliance needs
- Oversees all front office functions. Recruits, hires, and supervises front office staff in addition to developing and attaining performance goals and objectives. Evaluates performance of staff members.
- Maintain a regular, visible presence in each department under his/her direction, ensuring
- that the patient’s experience is positive.
Skills & Abilities:
- Skilled in verbal communications to clearly convey complex problems and proposals in both formal and informal situations
- Proficient in Microsoft Office and Electronic Health Records systems such as EMA.
- Able to work opening and/or closing shifts, Monday through Saturday, as needed
Qualifications & Experience Required:
- Administrative Assistant and/or Receptionist experience
- Exceptional Customer Service skills
- Ability to work independently demonstrating sound judgement
Compensation & Benefits:
- Competitive salary
- Bonuses based on key performance metrics
- Health, Dental, and Vision Insurance
- Paid Time Off (PTO)
- 401K with Company Match
- Flexible Spending Accounts
- Several Ancillary Benefits
Skills Required
- Administrative Assistant and/or Receptionist experience
- Exceptional Customer Service skills
- Ability to work independently demonstrating sound judgement
What We Do
DermCare Management is a dermatology practice management company that partners with dermatology and aesthetic medicine providers, offering operational and administrative support to help them focus on patient care and practice growth.
