Assistant, Marketing & Legal Recruiting

Weil seeks the best and brightest talent to join our Administrative Staff team. Our employees are the future of Weil so we invest in their training and development. Our environment embraces and encourages positive-minded professionals who seek to be challenged and acquire knowledge and skills in an atmosphere built on teamwork. Highly skilled and knowledgeable Administrative Staff assist our attorneys in successfully meeting and exceeding client needs and are vital to the overall success of the Firm.

Job Description

Provides administrative support to the Sr. Business Development Manager and Legal Recruiting Specialist, by assisting with marketing initiatives, recruiting programs, and related administrative functions.

Primary Responsibilities and/or Essential functions:

• Support marketing and recruiting initiatives.
• Prepare and finalize correspondence, memoranda, reports, and other documents.
• Maintain files and document telephone messages.
• Assist with fall, IL and summer recruiting programs, including interview schedules, processing clerk/attorney rejection letters, and additional correspondence.
• Input and maintain recruiting resumes in the viRecruit database.
• Process departmental check requests and reimbursements, and coordinate with the Accounting Department to maintain timely payment processing.
• Assist with Firm special projects/events and Firm ticket requests.
• Complete and submit electronic weekly timesheets and PTO requests to manager in a timely manner.
• Develop and maintain excellent customer service relationships with clients, attorneys, administrative staff, students, candidates, and vendors.  
• Participate in training classes and complete annual training requirements for skills enhancement.
• Maintain confidentiality of all Firm matters and perform under the guidelines of the Firm’s Administrative Staff Principles.
• Attend various after-hours recruiting and marketing events, as needed by management.
• Perform additional responsibilities as required by management.

Knowledge, Skills & Abilities:

• 1+ years legal experience preferred in order to perform administrative duties in a professional law firm environment.
• Marketing and/or Recruiting experience in a law firm preferred.
• Ability to organize and prioritize numerous tasks and complete them under time constraints.
• Ability to proofread printed material for grammatical, typographical and spelling errors.
• Must be highly motivated, organized, accurate and detail-oriented with the ability to prioritize and handle multiple tasks.
• Exhibits working knowledge of Firm’s software, including Word, Excel, Outlook, and the Firm’s CRM and Recruiting databases. Knowledge with Canva software preferred.
• Flexibility with work schedule, as overtime might be needed occasionally.

Education/Certifications:

• Bachelor's degree preferred.

Weil, Gotshal & Manges LLP offers a competitive compensation package comprised of base pay and discretionary year-end bonus for eligible employees.  Benefits include, but are not limited to medical, dental, vision, disability coverage, life insurance, flexible spending plan and a 401K plan.  Weil also offers generous paid time off and holidays.  All decisions affecting employment at Weil, Gotshal & Manges LLP are made on the basis of qualification, performance and other pertinent work-related factors, and without discrimination against any person on the basis of race, color, sex, age, religion, national origin, disability, marital status, sexual orientation, gender identity or expression, pregnancy, veteran’s status, genetic information or any other legally protected status.