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JOB DESCRIPTION
CAA Portas, a division of leading entertainment and sports agency Creative Artists Agency (CAA), is the leading management consulting firm dedicated to sport. At CAA Portas, we believe in the power of sport and physical activity to transform lives, communities and nations. We provide inspirational leadership to power this transformation, having fun and showing the passion for doing what we love.
We help sports leaders across the world on their most important, complex and urgent challenges and opportunities to achieve more for their organisations such as:
- Delivering significant and sustainable business performance
- Transforming organisations and developing future sport leaders
- Driving increased and more effective funding into sport
- Achieving lasting positive change in society
The Agency
Creative Artists Agency (CAA) is a leading entertainment and sports agency, with global expertise in film, television, music, theatre, sports, digital media, publishing, sponsorship sales and endorsements, media finance, consumer investing, fashion, brand marketing and licensing, executive search, games, and philanthropy, among other areas.
Distinguished by its culture of collaboration and exceptional client service, CAA’s diverse workforce identifies, innovates, and amplifies opportunities for the people and organizations that shape culture and inspire the world. CAA, founded in 1975, is headquartered in Los Angeles, and has offices in New York, Nashville, Memphis, Chicago, Miami, London, Munich, Geneva, Stockholm, Shanghai, and Beijing, among other locations globally.
Overview
The Assistant to the Managing Partner acts as the primary gatekeeper and proxy for the Managing Partner, while serving as a key connector across the wider CAA Sports network. With the Managing Partner travelling frequently, this role requires high autonomy, seamless multiple time zone operation, and flexibility outside standard working hours.
Responsibilities to include:
- Act internally as the primary point of contact before the Managing Partner
- Proactive, complex diary management across multiple time zones, anticipating constant schedule shifts
- Full management of frequent business travel— itinerary planning, bookings, logistics, visas, and expenses
- Manage quarterly Partner meetings and other meetings as required; plan in-person meetings (geographic locations may vary), attend meetings, prepare and distribute minutes, and follow-up on action points
- Office management and administration of the Dubai office
- Coordinate group-wide connectivity initiatives (engagement and team building events, and cross-business projects)
- Proactive business development support — tracking project prospects and pipeline, chasing client deliverables, and initiating intro and follow-up meetings
- Assist the regional HR team with logistics, coordination, and execution during their regional trips and initiatives
- Provide strategic support to other regional Partners and international offices as required by group initiatives
- Any other ad-hoc duties as requested
Requirements
Essential:
- Proven experience operating at an Executive Assistant level, supporting C-suite executives, ideally within a consultancy or professional services environment
- Strong organisational and time-management skills, with excellent attention to detail
- Professional manner with a positive, solutions-oriented attitude
- Ability to thrive in a fast-paced environment
- Exceptional communication and relationship-building skills, with experience liaising with high-net-worth clients, government institutions, and international stakeholders
- Comfortable coordinating across multiple international time zones and managing complex multi-destination travel
- High emotional intelligence and sound judgment, with the ability to make operational decisions autonomously
- Proficient in Microsoft Office, including Word, PowerPoint, and Excel
- Ability to thrive in a fast-paced environment and work both autonomously and within a team
- Experienced and at ease in the VIP and high-profile environment
- Willingness to work beyond standard hours occasionally, including some weekends, and willingness to travel occasionally
- Excellent verbal and written communication skills
#LI-CAAPortas
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Skills Required
- Proven Executive Assistant experience supporting C-suite executives
- Experience in a consultancy or professional services environment
- Strong organizational and time-management skills with excellent attention to detail
- Professional, positive, and solutions-oriented approach
- Ability to work effectively in a fast-paced environment
- Exceptional communication and relationship-building skills
- Experience liaising with high-net-worth clients, government institutions, and international stakeholders
- Ability to coordinate across multiple international time zones and manage complex multi-destination travel
- High emotional intelligence and sound judgment
- Ability to make operational decisions autonomously
- Proficiency in Microsoft Office, including Word, PowerPoint, and Excel
- Ability to work autonomously and collaboratively
- Experience in VIP and high-profile environments
- Willingness to work occasional nonstandard hours, including some weekends
- Willingness to travel occasionally
- Excellent verbal and written communication skills
Creative Artists Agency Compensation & Benefits Highlights
The following summarizes recurring compensation and benefits themes identified from responses generated by popular LLMs to common candidate questions about Creative Artists Agency and has not been reviewed or approved by Creative Artists Agency.
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Healthcare Strength — Healthcare coverage is considered robust, including medical, dental, and vision, with HSA/FSA options available. Feedback suggests this core coverage stands out as a strong element of the package.
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Leave & Time Off Breadth — Time off includes paid holidays, vacation, sick leave, and a late‑December company shutdown. Feedback suggests this shutdown meaningfully boosts practical time away from work.
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Wellbeing & Lifestyle Benefits — Unique industry access—such as screenings, event tickets, and on‑site showcases—adds meaningful lifestyle value. Everyday perks like casual atmosphere, drinks, and parking are also cited as positives.
Creative Artists Agency Insights
What We Do
Creative Artists Agency (CAA) is the leading entertainment and sports agency, with global expertise in filmed and live entertainment, digital media, publishing, sponsorship sales and endorsements, media finance, consumer investing, fashion, trademark licensing, and philanthropy. Distinguished by its culture of collaboration and exceptional client service, CAA’s diverse workforce identifies, innovates, and amplifies opportunities for the people and organizations that shape culture and inspire the world. The trailblazer of the agency business, CAA was the first to build a sports business, create an investment bank, launch a venture fund, found technology start-up companies, establish a philanthropic arm, build a business in China, and form a brand marketing services division, among other innovations. Named Most Valuable Sports Agency by Forbes for eight consecutive years, CAA represents more than 2,000 of the world’s top athletes in football, baseball, basketball, hockey, soccer, in addition to coaches, on-air broadcasters, and sports personalities and works in the areas of broadcast rights, corporate marketing initiatives, social impact, and sports properties for sales and sponsorship opportunities. Founded in 1975, CAA is headquartered in Los Angeles, and has offices in New York, Nashville, Memphis, Chicago, Miami, London, Munich, Geneva, Stockholm, Shanghai, and Beijing, among other locations globally. For more information, please visit www.caa.com.
