Assistant Manager - Procurement

Key Responsibilities

• Vendor Management & Negotiations 
• Lead vendor negotiations for contracts, renewals, and pricing—ensuring competitive rates and favorable terms. 
• Manage vendor relationships across categories such as IT hardware suppliers, logistics partners, AMC providers, etc. 
• Evaluate vendor performance regularly against SLAs, cost benchmarks, and service quality metrics. 
• Coordinate vendor onboarding, contract documentation, and compliance with procurement policies. 
• Serve as a single point of contact for escalations, issue resolution, and performance disputes with vendors. 


• Asset Management & Re-Counseling 
• Maintain accurate records of all IT and non-IT assets issued to employees using asset tracking tools. 
• Coordinate timely recovery of assets from separated employees, including follow-ups and re-counseling sessions where returns are delayed or non-compliant. 
• Conduct re-counseling discussions to reinforce asset return policies and facilitate amicable closure. 
• Work closely with HR and IT to align exit clearance processes with asset recovery protocols. 
• Generate periodic reports on asset status, overdue returns, and recovered/non-recovered assets. 
• Ensure refurbishing, reallocation, or write-off of returned equipment as per company policy. 


• Office Administration Support
• Manage inventory of office supplies and coordinate timely restocking based on usage trends.
• Liaise with facility management, security, and housekeeping teams to ensure smooth daily operations.
• Support travel and accommodation arrangements for employees and visitors, as required.
• Coordinate office events, internal meetings, and logistics (venue, refreshments, equipment setup).

Required Skills & Qualifications

• Bachelor’s degree in Business Administration, Operations, IT, or related field. 
• 3–5 years of experience in asset management, procurement, or vendor management roles. 
• Working knowledge of asset management tools (e.g., Freshservice, ServiceNow, Zoho). 
• Experience in vendor negotiations and contract lifecycle management. 
• Strong communication and interpersonal skills to handle internal stakeholders and external vendors. 
• Assertiveness and clarity in re-counseling discussions with employees. 
• Exposure to IT asset lifecycle planning and AMC tracking. (Preferred)
• Familiarity with logistics coordination and return-to-vendor procedures. (Preferred)
• Experience working in mid-size or fast-paced startup environments. (Preferred)
• High level of integrity and discretion when handling company assets and sensitive employee cases. 
• Problem-solving and follow-through orientation. 
• Ability to balance firmness with professionalism during employee interactions.