Assistant Manager, Procurement

ABOUT US

At Teleport, we're the #1 logistics service provider in ASEAN, and we're all about making logistics simple, human, and quick, shaking up the industry across Southeast Asia. Our mission? To move things across Southeast Asia better than anyone else. We are driven by our values: Move with urgency—because time is crucial; Aim to pioneer—constantly innovating to stay ahead; Do it with intent—delivering with purpose and precision; and Keep it real—maintaining authenticity and transparency in all we do.

Learn more about #Teleport by checking out the link below:

SALARY RANGE : RM5500 - RM8000

A DAY IN A LIFE

As a start up, you can expect your days to be pretty varied. Multitasking is normal, and sometimes, your skills or natural talents will be leveraged to support other business priorities. That said, the bulk of your working hours should involve you having to:

Key Accountabilities: Sourcing

● Validate requests, scope of work, and liaise with stakeholders’ team and related team to ensure all the business requirements are valid and completed especially for Logistics and Services commodities.

● Develop the Tender documentation (eg: Bill of Quantities/ Payment Scheduling. Etc)

● Gather and analyze market intelligence data on a regular basis relative to the appropriate category and region to properly gauge and evaluate market and industry conditions utilized to determine the sourcing strategy.

● Develop and execute Sourcing Strategy with supervision based on request, incumbents, market conditions, scopes of work, etc.

● Screen suppliers as per the related guidelines, ensure relevant due diligence processes are executed and appropriate approvals are documented. Support and manage the supplier selection process.

● Strategy and conduct negotiations with the tenderers and manage commercial relationships with new and existing suppliers.

● Develop and obtain approvals for award recommendation documentation.

Additional Accountability Specific to this role:

● Ability to collaborate with key stakeholders from other functions to lead idealization of Strategic Procurement, Productivity and Innovation projects; kick-off, maintain progress, ensure timely achievement of the objectives.

● Ability to operate independently and methodically with minimum supervision to manage and ensure process adherence, research and analysis of systems and information.

● Maintain project timeliness, accuracy, and completion, as well as performance against established KPIs and SLAs.

● Adhere to the Teleport Group Procurement SOP, tendering processes, and system procedures to ensure efficiency, effectiveness, and value in all transactions.

● Ensure visibility and transparency of the Category spend, provide thought leadership by continuously analyzing the data and providing strategic perspective on identified key drivers that impact the business.

● Own contract negotiations, management process and ensure compliance with legal requirements and Company’s policies.

● Manage supplier relationships and develop strategic partnerships with Suppliers to drive innovation, including employment of digital systems and technologies that will transform the management of the Category.

● Ensure development of a reliable supply base for the Category needs, supplier evaluations and manage supply risks and business continuity.

● Hands-on experience and management of the PR and PO using Oracle's E-Procurement tools.

● Deliver the needs of other tasks as assigned by Group Procurement Head time to time in line with the role and expectations.

These are minimum-requirement skills and a ‘must-have’ for the role:

● A Professional experience with minimum 5 years in end-to-end sourcing and contracting of Logistics and Services sourcing. Preferably gained experiences in Airlines industry services, working in multinational companies in a regional role.

● A Professional Qualifications and bachelor's degree in business/ finance; MBA is a plus.

● Strong negotiation skills and commercial acumen, able to manage the contracting process.

● Able to prioritize, focus, persevere, manage time well and aim to deliver from start to finish (good project management skills), while being tolerant and having patience with people

● Detail oriented, strategic, creative, analytical, and good with numbers and analysis tools (MS-Word/Excel/PowerPoint / Google Sheets).

● Experience with Best Practice Procurement Analysis and Strategy Development tools to identify saving opportunities.

● Positive with self and others, good in relationship management and able to influence

others.

● Have integrity, ethical, respectful, and service minded; able to collaborate with others from different cultures with different values, excellent in providing customer service and stakeholder management.

● Confident, self-initiator, able to manage change.

● Demonstrate pragmatic and entrepreneurial Leadership in approaching problems.

● Able to network with others, be a team player and team leader; stay up to date with the matters relevant to the job.

● Excellent verbal and written communication skills in English; In addition, any of the Thai / Malay / Bahasa languages is a plus.

At Teleport, we’re all about creating a diverse and inclusive team where everyone feels valued. We believe that different perspectives make us stronger and help us do logistics better across Southeast Asia. We welcome people from all walks of life and celebrate what makes each of us unique. If you’re passionate about making a difference, we’d love to hear from you!