Assistant, HR Services

POSITION SUMMARY:

Assistant, HR Services role is to perform a variety of personnel-related administrative tasks.  This role is responsible for managing the day-to-day HR tasks, employee data and regulatory compliance.  The position’s primary focus is on efficiency, accuracy and compliance.  Also, this position requires excellent organizational skills and the ability to handle sensitive information confidentially.

PRIMARY RESPONSIBILITIES:

HR Administration and record keeping:

• Creating, maintaining and securing all employee records, both physical (Pfiles) and digital (HRIS) with high accuracy
• Prepare and process HR-related documents throughout the colleagues’ employment journey, including but not limited to employment agreement, promotion, salary adjustments, transfers, exit and clearance etc
• Update HRIS (e.g. new hires, separations, and leaves)
• Performing files audits to ensure that all required employee documentation is collected and maintained
• Files employment-related reportorial requirements with various government agencies

Payroll Support and Benefits Administration

• Ensure that all payroll instructions are prepared and logged in time for the payroll run and submitted to the Payroll Team
• Overseeing the completion of compensation and benefit documentation
• Support the enrolment process for insurance and other company benefits

Compliance

• Serves as a first point of contact for general HR policy questions
• Ensure compliance with local employment law and regulations as well as internal compliance requirements
• Complies with labour law, regulatory bodies, GDPR, other company requirements and HR best practice
• Maintain confidentiality and security of all HR files and information

KEY PERFORMANCE INDICATORS:

• Confidentiality maintained
• Complete assigned tasks in a timely manner
• Attention to details

QUALIFICATIONS:

Experience

• Proven experience in an administrative role (data inputting and filing), preferably within an HR department is an advantage

Education

• High school diploma or equivalent; Bachelor’s degree in Human Resources, Business Administrations or related field is an advantage

Skills / Competencies

• High level of proficiency with Microsoft Office Suite (word, excel, PowerPoint and outlook) is required
• Ability to handle sensitive and confidential information with discretion and integrity is required
• Good interpersonal and customer service skills required. Experience with using HRIS (and in particular Workday) is a strong advantage
• Exceptional attention to details and accuracy in all tasks
• Strong time-management skills, with the ability to prioritize tasks effectively.
• Able to work under tight timeline and under pressure