Assistant formation en alternance

JOB PURPOSE
Within the framework of the activities assigned by his/her hierarchy, the training assistant manageslogistics and follow-up for internal and external training sessions.

Job Description

SIGNIFICANT ACTIVITIES - Organize and plan training activities (face-to-face and/or distance learning) with the parties involved internal and external stakeholders (service providers, training team, etc.), in line with established schedules and regulatory deadlines - Set up and track the completion of mandatory actions prior to blended training (creation, allocation of sessions, etc.), in business-specific tools - Optimize and monitor training sessions (filling, location, etc.) - Prepare administrative documents relating to training activities (certificates of participation, attendance sheets, agreements, diplomas, etc.) and forward them to internal and external stakeholders - Ensure the logistics of training sessions (transport, room reservations, invitations, meals, accommodation, etc.) - Manage and track orders for training activities - Receive and allocate invoices and/or bill training sessions - Enter and track training data in business tools (trainees, dates, duration, costs, internal authorizations, etc.) - If necessary, plan training hours for operational teams in business tools - Monitor and update the training catalog (technical, regulatory, etc.) in the company. business tool (certificate, validity period, etc.) - Contribute to the identification of new training providers, and enter them, where appropriate, in the business tool - Ensure administrative management of authorization and certification cards (driving licenses, etc.), in collaboration with operational teams - Produce and track applications for reimbursement by training organizations (OPCO) RESPONSIBILITIES AND SCOPE FOR ACTION - Ensure the administrative and logistical management of training activities - Ensure that training sessions run smoothly and that participants are satisfied with the training they receive - Ensure the conformity and quality of training data entered into the business tool - Ensure invoicing of training activities - Collaborate with internal and external stakeholders PROFESSIONAL KNOWLEDGE DIPLOMA(S) AND/OR EXPERIENCE(S) Bac to Bac +2 level in administrative field or training and/or significant experience desired SPECIFIC KNOWLEDGE(S) Technical skill(s) - Professional knowledge of administration (writing, management, etc.) - Professional knowledge of training (regulations, etc.) - General knowledge of IT tools and information systems Behavioral skill(s) - Good interpersonal skills - Ability to summarize - Thoroughness - Organizational skills - Responsiveness - Adaptability