Assistant Finance Manager

About Four Seasons:

Four Seasons is powered by our people. We are a collective of individuals who crave to become better, to push ourselves to new heights and to treat each other as we wish to be treated in return. Our team members around the world create amazing experiences for our guests, residents, and partners through a commitment to luxury with genuine heart. We know that the best way to enable our people to deliver these exceptional guest experiences is through a world-class employee experience and company culture.         
At Four Seasons, we believe in recognizing a familiar face, welcoming a new one and treating everyone we meet the way we would want to be treated ourselves. Whether you work with us, stay with us, live with us or discover with us, we believe our purpose is to create impressions that will stay with you for a lifetime. It comes from our belief that life is richer when we truly connect to the people and the world around us.

About the location:

In the heart of Worli - the business hub of India’s largest city and close to the entertainment and commercial district of Lower Parel, Four Seasons Hotel Mumbai is a chic urban oasis with an intimate, boutique atmosphere. The brand's first hotel in India, Four Seasons Hotel Mumbai echoes 'Powerhouse Luxury' in the city that never sleeps. Known for unparalleled food & beverage options such as those at AER Mumbai, an award-winning rooftop bar, as well as San:Qi, a city-favourite pan-Asian restaurant with wine bar, private dining rooms, four open-style kitchens overseen by master craftsmen and an extensive menu offering Indian, Chinese, Thai and Japanese delicacies.

General

Is directly responsible for the day to day key processes in his/her area of work

Where applicable, acts as shift leader; leads and motivates colleagues by example

Assumes training responsibilities when required; demonstrates a high degree of standards awareness

Actively offers operational, employee and customer related feedback to management

Displays warmth, care and genuine enthusiasm when dealing with guests and internal customers; lives the Golden Rule

Departmental

Accounts Payable related:

Takes full charge of the Accounts Payable function

Ensure the timely and accurate processing of hotel's payroll

Handles General Ledger accounting, and ensuring the timely month end closing

Accounts Receivable & Audit related:

Takes full charge of the Accounts Receivable function, including credit card operations

Handles day audit processes and reconciliations

Procurement & Stores related:

Takes charge of daily purchasing processes including ordering and procurement

Supports vendor negotiations

Handles daily receiving and storeroom processes

Specific Responsibilities and Tasks

General

Acts as role model for the hotel's code of conduct and grooming & hygiene standards

Is seen as working hands-on, assists colleagues in crunch times; Walks the talk

Actively participates in briefings and meetings; facilitates communication between employees and management

Maintains a clean and orderly work area and promotes a safe working environment

Performs any additional duties as assigned

Departmental

Accounts Payable related:

Ensures compliance of Accounts Payable process, including timely vendor payments, vendor ageing and management, vendor and bank reconciliations

Ensures the funds management for ensuring the timely payments to vendors

Ensure the timely completion of month end process

Ensure the statutory applicable compliances

Participate in the preparation of various MIS

Ensure that General cashier perform the functions in accordance of the policy and procedures, and ensure the physical reconciliation of cash at all times

Involve in the preparation of the details required for the statutory audit purposes and ensure to keep such details reconciled and available on a monthly basis.

Accounts Receivable & Audit related:

Ensures compliance of Accounts Receivable process, including debtors' ageing and collection

Ensures full control of Day Audit system with zero tolerance for revenue leakage

Assists in bank reconciliation and coordination with banks

Ensure to settle the payments and reconciliation of other four seasons units on priority basis, at least on a monthly basis.

Procurement & Stores related:

Coordinates with operational departments and ensures hotel purchases meet best quality-price ratio

Diligently follows the hotel's purchasing process from PO raising and approval, vendor management to timely delivery

Ensures proper receiving system, quality control and documentation

Maintains stores in excellent physical order and ensures accurate documentation

Actively participates in the month end process