Assistant Director of Research Operations

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Position Summary:

Florida Atlantic University is seeking an Assistant Director of Research Operations - Boca Raton, FL.

Through close collaboration with the Director of Research, Scholarship, and Sponsored Programs, the Assistant Director coordinates faculty scholarship activities and archives activities for the College of Nursing Caring Archive and Museum and participates in developing policies and procedures. The responsibilities include research and archival activities as noted below:

Summary of Responsibilities:

Research activities:

• Serves as liaison between the department and leadership to discuss and develop solutions to research challenges, scholarship issues, and other roadblocks to funding and research

• Supports faculty in preparing applications for grants, including assisting with deadlines, formatting and editing, technology requirements, and coordinating with the institutional review board to obtain approvals.

• Assists in creating a best-in-class networking, collaborative strategies (internally and externally) function that fuels positive researcher engagement. 

• Serves as a catalyst and facilitator for new cross-disciplinary research relationships and collaboration amongst faculty.

• Develops, delivers, and maintains a comprehensive educational training curriculum incorporating adult learning theories and principles to support research faculty and administrators through workshops, seminars, and information sessions.

• Develops and maintains various templates for research, research training and research program proposals.

• Assists students with institutional review board approvals.

• Assists faculty with IRB submissions.

• Supports faculty and students with creating poster presentations.

• Coordinates monthly research brown bag presentations.

• Assists in leading and facilitating office-orchestrated meetings, such as the Research and Scholarship Forum, Research Colloquia, etc.

• Processes grant-related travel and payroll.

• Edits manuscripts and grant proposals.

• Leads special projects, performs needs assessment, and coordinates logistics in efforts to establish a dynamic, collaborative, learning-oriented and high-functioning work environment.

• Coordinates administrative functions of the Office of Nursing Research and Scholarship to ensure smooth and efficient flow of work.

• Represents the Office of Nursing Research and Scholarship in meetings with College of Nursing and University personnel.

• Organizes and maintains records and executive reports related to research and scholarly activities.

• Updates the Office of Nursing Research and Scholarship’s website and Canvas page.

• Approving timesheets for Research Assistants.

• Assisting with proposal routing and regularly maintaining the Canvas site.

• Process grant-related travel requests from PIs.

• Provides administrative support to the Director of Research, Scholarship and Sponsored Programs.

• May supervise personnel and/or student assistants, providing a hands-on learning experience.

• Perform other additional job-related duties as assigned.

Archival activities:

• Maintaining the Caring Archives as a functional unit of the College of Nursing for research use and exhibits.

• Implementing procedures for accessioning Caring Archives materials and College of Nursing historical records, using accepted procedures of professional archiving organizations.

• Collaborating with the Dean and the Nursing Faculty advisory committee(s) to guide as to objectives, policy, scope and budget.

• Coordinating and overseeing the work of any undergraduate or graduate students who may assist in developing exhibits, brochures, or other products relating to the Caring Archive and Museum.

• Inventory, sorting objects/items, or lifting objects/items or storage boxes as needed with faculty, staff, others in the University and community, assuring effective use of resources and acquisitions of archival materials.

• Facilitating visits with individual researchers and responding to general requests.

• Managing maintenance, repair, and display issues.

The College of Nursing at Florida Atlantic University seeks scholars who are committed to supporting the learning needs of students from diverse backgrounds and to thoughtfully engaging all communities in higher education. Florida Atlantic University embodies a culture of strategic and collaborative community engagement that results in mutual benefit to the institution and the various internal and external communities that it serves.

FAU Benefits and Perks 

If Benefits & Perks are important to you, then FAU is the place to be! Working at FAU has its perks! In addition to helping drive change and having a positive impact by supporting our students, staff, and faculty, FAU offers: 

• Excellent benefit packages including Medical (PPO/HMO $50 per month single & $180 per month family), Dental, Vision, Life Insurance, Flexible Spending plans, Employee Assistance Program (EAP) and much more. 

• State retirement options including tax-deferred annuities and Roth 403(b) plans. 

• State employees Public Service Loan Forgiveness (PSLF) program

• Flexible work arrangement plans 

• Sick Leave Pool Program 

• Paid time off (eligible employees) including vacation and sick leave, 1 personal day, 9 paid holidays, and paid winter break (at President’s discretion). 

• Paid Community Engagement Volunteer Service Day 

• Employee Educational Scholarship Program (EESP) for eligible Staff/Faculty - Tuition assistance after 6 months of full-time employment. For in-unit faculty, the EESP program may be extended to spouses and dependent children (eligibility rules apply). 

For details on FAU's amazing offers visit us at https://www.fau.edu/hr/benefits/index.php 

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Minimum Qualifications:

A Masters degree from an accredited institution in an appropriate area of specialization and two years of appropriate experience; or a Bachelors degree from an accredited institution in an appropriate area of specialization and four years of appropriate experience.
Preferred Qualifications/Skills:
Master's degree from an accredited institution and experience in research administration.

Salary:

$70,000.00 - $78,000.00 per year.

College or Department:

College of Nursing

Location:

Boca Raton

Work Days and Hours:

Monday - Friday, 8:00 a.m. - 5:00 p.m.; some evenings required.

Application Deadline:

2025-05-01

Special Instructions to Applicant:

APPLICATION DOCUMENTS REQUIRED:
Resume
Cover letter
OFFICIAL SEALED TRANSCRIPTS REQUIRED:
Final candidate will be required to have official, sealed transcripts and original NACES evaluation, if applicable, sent from their educational institution to Human Resources prior to the start of employment.
PRE-EMPLOYMENT SCREENINGS REQUIRED:
Selected candidates must successfully complete and pass all employment screenings prior to the start of employment. Employment screenings may include a criminal background check (level I and level II), motor vehicle check, credit check, reference checks, alcohol, and drug screening check.
REQUEST FOR ACCOMMODATIONS:
Individuals with disabilities requiring accommodations may contact the Office of Civil Rights and Title IX at 561-297-3004 or send an email at accomodate@fau.edu. To contact Human Resources, please call 561-297-3057. For communication assistance call 7-1-1.