Assistant Director, Lehman YABC

Position Title

LTW ASSISTANT DIRECTOR

Department 

LEARNING TO WORK – LTW06

Site/Location

Lehman Young Adult Borough Center 

3000 E. Tremont Avenue

Job Classification (HR Use Only)

Non-Exempt

Full Time 

Salary Range

$52,000 - $55,000

Reports To

PROGRAM DIRECTOR

MISSION STATEMENT

East Side House cares for the individuals, families, and communities we serve by expanding opportunities to live more fulfilling lives through education, career, and supportive services.

JOB DESCRIPTION

Summary/ Objective

East Side House (ESH) is a community resource in the Bronx and Northern Manhattan. We believe education is the key that enables all people to create economic and civic opportunities for themselves, their families, and their community.  ESH’s LEARNING TO WORK PROGRAM aligns with our mission by providing high quality programs and services within community centers and school partnerships.  

The Assistant Program Director is responsible for assisting the Program Director in the supervision and management of the entire YABC program. The Assistant Program Director will directly manage systems related to the collection and implementation of program data to ensure that the program meets its contractual requirements. Additionally, they are responsible for the administration of the LTW internship component.

Essential Functions and Responsibilities

Under the supervision of the Program Director, the Assistant Director will be responsible for, but not limited to, the following:

• Work in tandem with Program Director to ensure that the partnership between East Side House and the DOE site is in good standing
• Provide direct support for the Program Director in areas of staff management and development as well as oversee, and administer the LTW internship program
• Assist in the supervision of Student Advisors to ensure that attendance outreach goals are met daily, home visits are conducted when necessary, and student logs stay current. Ensure that post-secondary support and college exploration is incorporated into student engagement. Conduct regular documentation audits via Salesforce, Civic App, and other databases
• Ensure that all fiscal documents are being submitted in a timely manner, which include: bi-weekly internship payroll on Paycom and data reports to program funders
• Maintain updated records of all fiscal transactions for the year which include: monthly LTW internship budget
• Maintain ongoing contact with employers to learn of new internship and/or employment needs as well as problems arising from existing placements
• Solicit, develop and cultivate internship and/or job opportunities within the community including use of calls and visits to employers to maintain internship partner’ relations
• Reach the minimum number of internship enrollment by February 1
• Assist students in developing and achieving life/career goals that are assessed throughout LTW weekly seminars and during individual career exploration
• Assist students in job search, resume and cover letter development, search strategies and interviewing skills
• Prepare and present curriculum to students on job readiness and related topics; facilitate interactive seminars
• Ensure the program establishes 2-3 new internship sites every year while maintaining necessary partnership contracts in order
• Maintain database tracking and reporting of each student’s progress and measurable outcomes including timely entry of case notes of weekly meetings and incidents, and employment
• Refer students to academic and support services as needed
• Attend administrative meetings, program trainings and staff development
• Participate in civic and community building efforts, initiative, coalitions, and activities as assigned via East Side House
• Participate in and help arrange field trips, special events and extracurricular activities

• Actively participate in assigned staff development trainings, team meetings, and program meetings
• Provide suggestions for program improvement and implementation
• Provide other program support functions as required
• Serve as team lead when Program Director is absent, or off-site

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. 

Qualifications

To perform this position successfully, the Assistant Director must be able to fulfill all the elements of the job description to the highest standard and be able to work well with colleagues in a high energy and collaborative work environment.  Additional qualifications include:

Education / Experience

• Minimum B.A/ B.S.W. degree required 
• Minimum two years youth services experience required
• Previous supervisory experience strongly preferred
• Experience working in a school building preferred
• Demonstrated knowledge of community service/ development

Competencies

• Excellent verbal, analytical, written, communication and organizational skills
• Strong interpersonal skills and time management skills
• Ability to work in a team-oriented environment and multi-task
• Flexible and adaptable
• Minimum intermediate knowledge and experience with Microsoft Office including Word and Teams / Google Suite, Zoom, and other applications.

Clearance

Employees must be clear to work at ESH.  Employment is contingent upon successful completion of background checks and/or screenings.

Supervisory Responsibility

This position is responsible for supervising and managing the performance of all designated employees (font-line and support staff) assigned to the position within the department.

Travel

Up to forty (40%) percent local travel will be required to secure internship sites, to conduct site-visits, and to meet with site supervisors. Additionally, travel will be required from East Side House Administrative building to DOE site on a regular basis.

Physical Demands

This role may involve occasional lifting or moving of items up to 25 pounds and routine use of standard office equipment. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. 

Expected Work Schedule
The work schedule expected for this position is: Monday – Thursday, 1:00PM – 9:00PM, Friday, 9:00AM – 5:00PM, as aligned to the needs of the program/ service. The schedule may be adjusted based on ESH’s operational needs, with notice provided whenever possible. Workdays/hours subject to change based on ESH’s needs and school schedule/events. Some evenings, weekends, overnight trips required. 

EEO Statement

East Side House (ESH) is an Equal Opportunity Employer and strongly encourages individuals with disabilities, and veterans to apply. All qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.