Assistant Director, Events

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Job Title: Assistant Director, Events

Department: Office of Events

FLSA Status: Exempt

Grade: 7

Salary Range: $54,900 - $68,600

Union: NA

Reports to (Position Title): Director, Events  

General purpose:  The Assistant Director, Events is responsible for coordinating the business of the Office of Events in concert with the Director, Events, planning, designing, and implementing external events and internal high-end and marquee events, and overseeing the Performance Space venues. 

Summary of Essential Functions 

• Oversee the Office of Events operations in concert with the Director, Events

• Coordinate external and internal marquee events across campus

• Oversee the Performance Space venues and staff

• On-site event management

Essential Duties & Responsibilities:

• Coordinate internal high-end event planning, production, and management (e.g., trustee/honoree dinners, donor events, academic symposiums)

• Coordinate external events planning, production, and management (e.g., conferences, weddings, non-profit events)

• Manage MICA’s annual ArtWalk Opening and Grad Show events

• Assist with all internal marquee events

• Provide leadership and direction to the Performance Spaces 

• Hire, train, and onboard Event Specialist and Office of Events Work-Studies

• Assign and oversee staff to manage external clients to plan, coordinate, and manage external events

• Maintain all office & event equipment

• Coordinate external vendor orders, invoices, and client billing

• Develop and maintain manuals and procedural documents for the Office of Events and Performance Spaces

• Collaborate on special projects and future planning within the Performance Space and the Office of Events

• Provide onsite event management and staff supervision during events

• Provide liaison and support for campus catering, catered events, and related contracts

• Provide administrative and scheduling assistance to the Director, Events

• Provide 25Live administrative oversight and user support 

• Provide general support to the Office of Events

Knowledge, Skills, and Abilities

• Strong management and leadership skills

• Successful record in relationship-based sales; preferably within the event industry

• Clear communicator and problem solver

• Strong project management skills

• Knowledge of catering and food service, event equipment and supplies

• High attention to detail and strong organizational skills

• Ability to think strategically 

• Ability to work within a budget and manage events accordingly 

• Ability to read and draw floor plans and visualize spaces

• Ability to work well under pressure and meet multiple deadlines

• Able to effectively work with students, faculty, staff, and public, including people from different backgrounds

• Ability to work well in a team-oriented environment

• Ability to work flexible hours, ability to stand for long periods

• Knowledge of:  MS Office, Google Workspace, Mac & PC Applications

Minimum qualifications:

• Education: Bachelor’s Degree

• Experience: 3-5 years’ or proven experience in event and conference management

• 2-3 years’ experience in supervision of staff and office management

Reporting to this position: Event Specialist, Office of Events Work Studies

Conditions of Employment: 

• Satisfactory Background Check results

Physical demands and work environment: The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Physical Demands: While performing the duties of the job, the employee is occasionally required to stand, walk; sit; use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; balance; stoop; talk or hear. The employee must occasionally lift up to (amt) pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. (may be adjusted depending on position)

• Work environment: While performing the duties of the job, the employee is exposed to weather conditions prevalent at the time. The noise level in the work environment is usually (minimal, moderate, or high).

• Required training: Handbook orientation, Anti-Harassment, Hazard Communication, Emergency Plans & Fire Prevention, Personal Protection Equipment. (additional training may be added, SEE: EHS Manager training schedule)

Maryland Institute College of Art is committed to its policy of providing equal opportunity regardless of race, color, creed, national origin, religion, gender, sexual orientation, marital status, age, disability, or veteran status (disabled, Vietnam-era, or otherwise). Furthermore, the College does not tolerate any form of sex discrimination, including sexual harassment or sexual violence. This policy applies to all programs, facilities, and activities provided by Maryland Institute College of Art, including but not limited to admission, educational programs, and employment.

Applicants must apply online for each job in which they are interested. You will not be considered for any job for which you have not specifically applied. We do not accept applications via email, U.S. mail, or fax. Successful candidates for any staff or faculty positions will be subject to a pre-employment background check.

MICA provides reasonable accommodations to applicants with disabilities on a case-by-case basis. If you need a reasonable accommodation for any part of the application and hiring process, please contact Human Resources at 410-225-2363.