Assistant Director of Advancement Operations

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Position Summary:

Florida Atlantic University is seeking an Assistant Director of Advancement Operations in Boca Raton, FL.

The Assistant Director of Advancement Operations supports Central Advancement operations, talent management initiatives, and administrative functions in the Division of Institutional Advancement.

Summary of Responsibilities includes:

Executive & Administration Support: 

• Serve as primary administrative support to the AVP, Operations. 

• Carries out day-to-day operations for Central Advancement within the Division of Institutional Advancement, including talent management support. 

• Makes daily decisions regarding departmental needs to ensure efficient operations and workflow. 

• Supervises Central Advancement, student interns. 

• Coordinates special projects and assists with project tracking and timelines. 

• Provides meeting and event preparation support, including scheduling meetings, preparing agendas, compiling materials, coordinating logistics, recording and distributing meeting minutes, and ensuring readiness for internal and external meetings and events. 

• Assists with the coordination of major Advancement events. 

• Prepares, manages, and distributes correspondence, memoranda, reports, presentations, and other materials as needed. 

• Creates PowerPoint presentations and additional materials as needed. 

• Maintains organized physical and digital filing systems. 

• Assists with vendor communications, quotes, contracts, invoices, and purchasing processes in accordance with university policies and procedures. 

• Performs appropriately and responsibly with respect to highly confidential matters. 

HR & Talent Management: 

• Serve as Central Advancement’s HR Partner to the Human Resources department. 

• Manages recruitment, onboarding, and training processes for departmental hires and student employees.  

• Coordinate onboarding documentation, scheduling, and operational setup for new hires. 

• Maintain departmental personnel records, organizational documents, and staffing resources.  

• Support performance management processes, staff recognition efforts, and professional development initiatives.  

• Coordinate internal communications related to staffing updates, operational procedures, and departmental policies. 

• Assist with planning and coordinating division retreats, all-staff meetings, trainings, and team engagement initiatives, including logistics, communications, materials, and event support. 

• Perform other job-related duties and responsibilities as assigned by the Assistant Vice President for Advancement Operations or the Vice President of Institutional Advancement. 

FAU Benefits and Perks

If Benefits & Perks are important to you, then FAU is the place to be! Working at FAU has its perks! In addition to helping drive change and having a positive impact by supporting our students, staff, and faculty, FAU offers:

• Excellent benefit packages including Medical (PPO/HMO $50 per month single & $180 per month family), Dental, Vision, Life Insurance, Flexible Spending plans, Employee Assistance Program (EAP) and much more.

• State retirement options including tax-deferred annuities and Roth 403(b) plans.

• State employees Public Service Loan Forgiveness (PSLF) program.

• Sick Leave Pool Program.

• Paid time off (eligible employees) including vacation and sick leave, 1 personal day, 9 paid holidays, and paid winter break (at President’s discretion).

• Paid Community Engagement Volunteer Service Day

• Employee Educational Scholarship Program (EESP) for eligible Staff/Faculty - Tuition assistance after 6 months of full-time employment. For in-unit faculty, the EESP program may be extended to spouses and dependent children (eligibility rules apply).

For details on FAU's amazing offers visit us at https://www.fau.edu/hr/benefits/index.php

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Minimum Qualifications:

Master's degree from an accredited institution in an appropriate area of specialization and two years of appropriate experience; or a bachelor's degree from an accredited institution in an appropriate area of specialization and four years of appropriate experience required.

Salary:

$70,000 - $80,000 annually.
Exempt Administrative Managerial Professional (AMP)

College or Department:

IA: Operations Management

Location:

Boca Raton

Work Days and Hours:

Monday - Friday 8:00 a.m. - 5:00 p.m.

Application Deadline:

2026-07-22

Special Instructions to Applicant:

APPLICATION DOCUMENTS REQUIRED:
Resume
OFFICIAL SEALED TRANSCRIPTS REQUIRED:
Final candidate will be required to have official, sealed transcripts and original NACES evaluation, if applicable, sent from their educational institution to Human Resources prior to the start of employment.

PRE-EMPLOYMENT SCREENINGS REQUIRED:
Selected candidates must successfully complete and pass all employment screenings prior to the start of employment. Employment screenings may include a criminal background check (level I and level II), motor vehicle check, credit check, reference checks, and alcohol and drug screening checks.

REQUEST FOR ACCOMMODATIONS:
Individuals with disabilities requiring accommodation, please call 561-297-3057. 711