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Position Summary:
Florida Atlantic University is seeking an Assistant Director for Accounting and Finance. - Boca Raton, FL.
This position plays a key role in maintaining financial accuracy, improving business processes, and guiding departments in effective fiscal management while contributing to the division’s overall operational and strategic goals.
Summary of responsibilities:
Works closely with the Director, Student Affairs Finance & Accounting in assigned areas to ensure the goals of the University are met.
Serves as Cost Center Manager for various functional areas within the division, with responsibilities that include approving all expenditures and Human Resources processes in Workday, and ensuring accurate coding and compliance with budget and university and state regulations.
Enters, retrieves, and analyzes data in Workday and Adaptive to provide analysis and guidance for meeting budget expectations and to prepare budgets for future fiscal years.
Assists with the creation and updating of divisional policies and procedures to ensure audit compliance. Evaluates and provides feedback and recommendations regarding departmental auditing and compliance procedures.
Assists with audit compliance and analyzes business processes within departments. Recommend improvements and/or enhancements to the business processes for audit/compliance and efficiency.
Directs and approves Owl Central or other Pre-Approval forms for financial expenditures and Human Resources actions in assigned areas.
Provides guidance, support, and assistance as needed to personnel at all levels regarding daily transactions, budget creation and management, and year-end close in accordance with university and state budget and accounting policies and regulations.
Prepares and records journal entries and prepares reconciliations.
Oversees expense controls, including the preliminary review of expense justification requests, purchase requisitions, and payment requests for completeness and necessity of purchase (Evaluation of spend categories, budget balances, and available cash).
Reviews Salary and Benefits and OPS encumbrances to ensure accuracy.
Assists with maintaining accurate balances of departmental open/blanket purchase orders and analyzes invoices for accuracy.
Prepares monthly forecasting reports and monitors monthly P&L activity.
Ensures all encumbrances are accurate.
Maintains positive cash flow and budget availability in assigned areas.
Provides periodic financial updates to the Director of Finance & Accounting and Vice President.
Assists the Director of Finance & Accounting with processing contracts for the Division and other Student Affairs finance team members as directed.
FAU Benefits and Perks
If Benefits & Perks are important to you, then FAU is the place to be! Working at FAU has its perks! In addition to helping drive change and having a positive impact by supporting our students, staff, and faculty, FAU offers:
Excellent benefit packages including Medical (PPO/HMO $50 per month single & $180 per month family), Dental, Vision, Life Insurance, Flexible Spending plans, Employee Assistance Program (EAP) and much more.
State retirement options including tax-deferred annuities and Roth 403(b) plans.
State employees Public Service Loan Forgiveness (PSLF) program.
Sick Leave Pool Program.
Paid time off (eligible employees) including vacation and sick leave, 1 personal day, 9 paid holidays, and paid winter break (at President’s discretion).
Paid Community Engagement Volunteer Service Day
Employee Educational Scholarship Program (EESP) for eligible Staff/Faculty - Tuition assistance after 6 months of full-time employment. For in-unit faculty, the EESP program may be extended to spouses and dependent children (eligibility rules apply).
For details on FAU's amazing offers visit us at https://www.fau.edu/hr/benefits/index.php
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Minimum Qualifications:
A master's degree from an accredited institution in an appropriate area of specialization and two years of appropriate experience; or a bachelor's degree from an accredited institution in an appropriate area of specialization and four years of appropriate experience required.Salary:
$65,000 - $70,000 annually.Exempt Administrative, Managerial, Professional (AMP)
College or Department:
Division of Student AffairsLocation:
Boca RatonWork Days and Hours:
Monday - Friday, 8am - 5pm. Some nights and weekends are required.Application Deadline:
2026-05-27Special Instructions to Applicant:
This recruitment has been reopened; all previous applicants are still under consideration and need not reapply. This position may close without prior notice.APPLICATION DOCUMENTS REQUIRED:
Resume
Cover letter
OFFICIAL SEALED TRANSCRIPTS REQUIRED:
Final candidate will be required to have official, sealed transcripts and original NACES evaluation, if applicable, sent from their educational institution to Human Resources prior to the start of employment.
PRE-EMPLOYMENT SCREENINGS REQUIRED:
Selected candidates must successfully complete and pass all employment screenings prior to the start of employment. Employment screenings may include a criminal background check (level I and level II), motor vehicle check, credit check, reference checks, alcohol, and drug screening check.
REQUEST FOR ACCOMMODATIONS:
Individuals with disabilities requiring accommodations may contact the Office of Civil Rights and Title IX at 561-297-3004 or send an email at [email protected]. To contact Human Resources, please call 561-297-3057. For communication assistance call 7-1-1.
Skills Required
- Master's degree in an appropriate area
- 2 years of appropriate experience
- Bachelor's degree in an appropriate area
- 4 years of appropriate experience
What We Do
Florida Atlantic University, founded in 1961, is currently serving more than 30,000 undergraduate and graduate students at sites throughout its six-county service region in southeast Florida. The University's student body, which ranks as the most ethnically and culturally diverse in Florida's State University System, includes many men and women of non-traditional age. Long known as an outstanding teaching institution, FAU is undergoing rapid development as a center of cutting-edge research, particularly in the biomedical arena. This process has been accelerated by the University's partnerships with four internationally known biomedical research organizations, the Scripps Research Institute, the Vaccine and Gene Therapy Institute, the Torrey Pines Institute for Molecular Studies and the Max Planck Society. Additionally, FAU's Charles E. Schmidt College of Medicine recently welcomed its inaugural class.
