Assistant to the Dean/Business Administrator

Job Description:

Berklee is seeking a highly organized, proactive, and collaborative Assistant to the Dean / Business Administrator to support the Professional Education Division (PED). Reporting to the Dean, this role is a key operational and administrative partner, helping to keep the PED Office running smoothly and efficiently while advancing Berklee’s mission to educate, train, and develop the world’s most inspired and innovative artists.
 

The PED is a diverse and dynamic area of Berklee, encompassing five academic departments (Music Business/Management, Music Education, Music Therapy, Professional Music, and Liberal Arts & Sciences) and multiple institutes, including the Institute for Arts Education and Special Needs, Music Therapy Institute, Berklee Institute for Accessible Arts Education, Music and Health Institute, and Berklee Popular Music Institute. This role supports a broad range of academic and community-facing initiatives, including residencies, visiting artists, special events, and major programs.
 

What You’ll Do

As the administrative deputy to the Dean, you will:

• Manage daily operations of the PED Office, including systems and procedures that support division-wide workflows.

• Support annual budget planning, monitoring, reporting, and financial administration, including purchasing card oversight and expense reconciliation.

• Serve as the primary liaison for internal and external constituents, ensuring timely communication and professional follow-through.

• Prepare advanced written materials and creative documents, including agendas, minutes, newsletters, reports, and correspondence.

• Manage the Dean’s calendar, travel, and scheduling for meetings and professional engagements.

• Coordinate contracts and arrangements for residencies and visiting artists/scholars.

• Support hiring, onboarding, and training of PED staff and student employees, including supervision and project guidance.

• Support and manage annual events, special projects, and division-wide programs, tracking progress and outcomes.

• Maintain accurate recordkeeping systems (digital and hard copy) and manage PED website and calendar updates.

• Represent the division in committees and college-wide initiatives as needed.
   

Who You Are

The ideal candidate is a self-starter who thrives in a fast-paced, mission-driven environment and enjoys working collaboratively across departments. You bring:

• A college degree and at least 5 years of experience in an academic administrative or office setting

• Strong interpersonal skills and comfort working with a wide range of college personnel and external partners

• Excellent project management skills, with the ability to prioritize competing demands and follow through independently

• Strong budget and financial experience, including reporting, planning, and monitoring

• High proficiency in Mac systems and tools for word processing, spreadsheets, database management, videoconferencing, and presentations

• A commitment to diversity, equity, inclusion, and accessibility

• Professional discretion, confidentiality, and sound judgment
   

Why Berklee?

At Berklee, the work is student-centered, mission-driven, and creatively energized. You’ll join a community where collaboration, innovation, and lifelong learning are part of everyday life. Berklee offers a supportive environment that values work-life balance, professional growth, and meaningful impact—both on campus and in the broader music and arts community.
 

Benefits include:

• Generous paid time off and paid holidays (including a winter break)

• Comprehensive health, dental, and life insurance plans

• Retirement planning with 403(b) matching

• Tuition benefits for you and your family

• Access to performances, guest artists, and cultural events

• A diverse, inclusive community committed to creativity and innovation

Berklee is proud to be an equal opportunity employer. We welcome applicants from all backgrounds and experiences who are passionate about supporting students, faculty, and the arts.

Hiring Range: $73,000 to $86,000; salary dependent on relevant experience and education. Please visit the Total Rewards page to learn more about the benefits of working at Berklee.

This document does not create an employment contract, implied or otherwise, other than an “at will” employment relationship.

Diversity, Equity, Inclusion & Equal Employment Opportunity at Berklee: 

We support an inclusive workplace where everyone excels based on personal merit, qualifications, experience, ability, and job performance.  Berklee affirms that inequality is detrimental to our faculty, staff, students, and the communities we serve. Our goal is to make lasting change through our actions. Berklee is committed to providing fair and equitable consideration of all employees and applicants without regard to race, color, religion, ancestry, age, national origin, place of birth, gender, sexual orientation, gender identity or expression, disability, genetic information, or status as a member of the armed forces or veteran of the armed forces, or any other category protected by federal, state, or local law.

As part of this commitment, Berklee will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact the Human Resources Team at [email protected] or call 617-747-2375.

*Currently enrolled Berklee students are not permitted to apply for staff or faculty positions.*