Assistant Chief of Staff

Company Introduction:

At GAF, we cover more than buildings. We cover each other. No matter what role, tenure, or track, under this roof you are empowered to be there for your teammates, your customers, and especially your community. Under this roof, we don’t back down from hard work– we support one another in pursuit of something bigger. We define the future while leading the present. And under this roof, we own our opportunities. Becoming the market leader only happens when everyone feels they have the opportunity, and the support, to thrive. We are GAF. And under this roof, we protect what matters most.

Job Summary:

Reporting to the Chief of Staff, this role is primarily focused on enabling the CEO, President and Chief of Staff (the “Executives”) of a best-in-class, $6B industrial company to work more effectively and efficiently across an expanding range of business lines, cross-functional initiatives, and growth platforms. This individual will serve the needs of the team by managing daily and long-term projects and initiatives in close collaboration with the Executives.

This role represents a unique opportunity for someone with the right background, interests, and capabilities to expand their business acumen and exposure to a leading industrial operating business. By managing projects and work streams across the enterprise, as well as a broad network of internal and external relationships, the Assistant Chief of Staff will help enable decision-making at the highest levels of the organization, accelerate the progress of key initiatives, and help scale a culture defined by heavy collaboration, agile decision-making, intellectual rigor and honesty, and deep ambition.

Essential Duties

Against this backdrop, the Assistant Chief of Staff will support the smooth operation of the Executives’ offices, including supervising the administrative support function for the Executives, managing the extraction, management, and direction of follow-up from meetings and conferences, as well as the management and development of special projects and strategic initiatives critical to the Executives. Specific areas of responsibility and ownership include the following:

Project Orchestration

• Overseeing the development and implementation of critical projects on behalf of the Executives, in close collaboration with company leadership.

• Providing hands-on support to ensure that large-scale, cross-functional projects continue to move forward, both on-time and on-budget.

• Triaging and prioritizing projects and workstreams on behalf of the Executives and ensuring open lines of communication with the relevant stakeholders.

Communications

• Working with the company’s communications team to develop coherent and compelling narratives regarding the key attributes driving the company’s business and goals.

• Filtering and summarizing daily news and other content for the Executives.

• Managing and developing contacts/executive relationships.

Key Meeting Preparation

• Preparing and prioritizing upcoming commitments for the Executives.

• Developing agendas, executive briefing materials and decks for meetings, events and travel.

• Developing background materials in coordination with functional and business unit leaders.

• Attending calls and meetings, as directed by the Chief of Staff; capturing major takeaways; and partnering with the executive team to ensure appropriate and timely follow-up.
   

Supervising Administrative Support

• Working with the executive assistant(s) to prioritize and manage a complex and dynamic calendar, while maintaining a realistic schedule for the Executives that includes sufficient time to focus on projects and enables strategic thinking about the direction of the company.

• Working with the Chief of Staff to exercise a “gatekeeper” and “gateway” function to protect the Executives’ time, while simultaneously enabling key stakeholders and constituents to have ready access when necessary to advance the interests of the company, its ownership and its employees.

• Managing the CEO’s inbox to help prioritize, reduce wasted time on unnecessary emails, and ensure the most important messages are handled in a timely manner.

• Coordinating travel, including developing itineraries and scheduling meetings with critical participants.

• Working with the GAF Events team, and taking a leading role in planning and coordinating executive offsite retreats, key cross-company conferences and engagements for the Executives.

Liaison Role

• Serving as a liaison to the administrative team at Standard Industries (our parent company) and our own senior management teams.

Under This Roof, We Require

• Bachelor of Arts/Science required.

•  7+ years of experience in a dynamic and fast-paced corporate environment. 

• Availability on evenings and weekends in the event (as necessary, but tends to be infrequent) urgent matters require attention.

Under This Roof, We Also Value Your:

• Exceptional public speaking, verbal and written communication skills, with a proven ability to collaborate effectively with and influence senior executives.

• Exceptional Project management and process development abilities. 

• Drive to grow, improve processes, and assume increasing levels of responsibility.

• Sound judgment and creative problem solving skills, possessing the ability to know when and how to resolve an issue independently and when to involve the Executives.

• Finely-honed emotional intelligence and self-awareness; intuitive sense of when to lead and when to support.

• Ability to thrive in a meritocratic environment, where work ethic, unsurpassed attention to detail, and a roll-up-your-sleeves mentality are required.

• High degree of urgency with high degree of composure, and clear-eyed realism with unfailing optimism.

• Ability to multitask with ease: nimbleness, high degree of responsiveness, and comfort pivoting quickly between projects and priorities while meeting time-sensitive deadlines.

• Ability to work cross-functionally and effectively manage vertically (in both directions) and horizontally.

• Intellectual curiosity and honesty: willingness to admit when wrong, change viewpoints, and hold self and team accountable.

• A "team-first" mentality, leading with humility and collegiality.

How We Protect What Matters Most

• We offer a wide range of health insurance options that include medical, dental, and vision for you and your family.

• Our Family-Building benefits support the many different journeys to fertility and parenthood.

• Our robust 401K plan includes an employer match contribution with your pre-tax and/or Roth contributions.

• Other exciting programs and perks are available to help employees achieve work-life balance, including (but not limited to) a wellness program, free financial coaching, a referral program, and product rebates when purchased for an employee’s primary residence.

• Professional growth and development are very important to us! We offer internal training programs and courses, as well as a generous tuition reimbursement program.

• We put diversity and inclusion into action with our Employee Resource Groups, which unite employees based on common perspectives, identities, demographic factors, or out of a desire to be an ally.

How We Protect What Matters Most:1. We offer a wide range of health insurance options that include medical, dental, and vision for you and your family. 2. Our Family-Building benefits support the many different journeys to fertility and parenthood. 3. Our robust 401K plan includes an employer match contribution with your pre-tax and/or Roth contributions. 4. Other exciting programs and perks are available to help employees achieve work-life balance, including (but not limited to) a wellness program, free financial coaching, a referral program, and product rebates when purchased for an employee’s primary residence. 5. Professional growth and development are very important to us! We offer internal training programs and courses, as well as a generous tuition reimbursement program. 6. We put diversity and inclusion into action with our Employee Resource Groups, which unite employees based on common perspectives, identities, demographic factors, or out of a desire to be an ally.

GAF complies with federal, state, and local disability laws and makes reasonable accommodations for applicants and employees with disabilities. If a reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR Services at 833-HR-XPERT.

We believe our employees are our greatest resource. We offer competitive salary, benefits, 401k, and vacation packages for all full time permanent positions. We are proud to be an equal opportunity workplace and GAF, Standard Logistics, SGI, and Siplast are proud to be affirmative action employers. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, or Veteran status. If you have a disability or special need that requires accommodation, please let us know. If applying for positions in the U.S., must be eligible to work in the U.S. without need for employer sponsored visa (work permit).