ASSISTANT BUSINESS MANAGEMENT OFFICER

DepartmentDepartment of CorrectionsDivisionClerical/Administrative Support/Data EntrySalary$55,347.00 - $72,335.00Job ProfileJC-02594600-119 - Assistant Business Management Officer (RIBCO Civilians)Scheduled Work Days & Work Hours

Monday - Friday; 8:30am - 4:00pm (Standard Work Week)

Limited/Restricted to the leave of the prior incumbent.

Job Requisition NumberJR103053 ASSISTANT BUSINESS MANAGEMENT OFFICER (Open)Pay GradeC0C619 AClassificationAssistant Business Management OfficerClass Definition

GENERAL STATEMENT OF DUTIES: To assist a Business Management Officer, or to be responsible to an administrative superior in a small state department or agency, in the supervision, control and direction of business management services; and to do related work as required.

SUPERVISION RECEIVED: Works under the general supervision of a superior from whom are received general and specific instructions in accordance with work assignments; work is reviewed usually upon completion though occasionally in process for conformance to instructions and institution policies and objectives.

SUPERVISION EXERCISED: Assists in the supervision of the work of the non-medical staff members; reviews work performance in process and/or upon completion.

ILLUSTRATIVE EXAMPLES OF WORK PERFORMED:

• To assist a Business Management Officer, or to be responsible to an administrative superior in a small state department or agency, in the supervision, control and direction of business management and other non-medical services.
• To supervise the work of clerical services including the maintenance and control of files and records relating to personnel actions and operations of all department or agency services including financial records and accounts.
• To assist in the preparation of the department's or agency's budget and to assist in supervising its execution and control according to established procedures.
• To assist in the procurement activities including responsibility for the preparation and initial approval of requisitions for materials, equipment, supplies and services; and to supervise the maintenance of an inventory control system for such materials, equipment and supplies.
• To assist in supervising the work of others engaged in general and routine maintenance and repair services; and as directed by a superior, to arrange the appropriate parties for providing assistance to solve maintenance and repair services too difficult for departmental maintenance and repair employees.
• To assist a superior in the supervision, control and direction of other departmental or agency activities or services.
• To review the effectiveness of the various services and performance of subordinates and to make recommendations thereon.
• To interpret the instructions, policies, plans, objectives and rules and regulations to subordinates and others.
• To do related work as required.

REQUIRED QUALIFICATIONS FOR APPOINTMENT:

KNOWLEDGES, SKILLS AND CAPACITIES: A familiarity with the principles, practices and procedures of business management as applied in a small state department or agency; the ability to assist in supervision, control and direction of a staff engaged in office services; budget preparation and execution; procurement of materials, equipment and supplies used in a small state department or agency, inventory control and disbursement of such materials, equipment and supplies; special and routine maintenance and repair services and other departmental services; the ability to interpret the department's or agency's policies, plans, objectives and rules and regulations to subordinates and others; the ability to establish and maintain effective working relationships with superiors and subordinates; and related capacities and abilities.

EDUCATION:

Education: Such as may have been gained through: graduation from a college of recognized standing with specialization in Accounting or Business Administration.

Or, any combination of education and experience that shall be substantially equivalent to the above education and experience.

Supplemental Information

A college degree specializing in accounting or business administration is preferred. This position is responsible for the procurement and payment of goods and services through the state’s Enterprise Resource Planning (ERP) Financial System. Responsibilities also include budget control and monitoring in assigned areas; to oversee batch related payment functions including travel reimbursement, purchase card procurement reconciliations to consult with unit managers on business management policies, procedures, and state procurement requirements; assist in the development of solicitations for the bid process and serve as a liaison with the Office of Purchases; and do related work as required.
Prior experience utilizing Enterprise Resource Planning (ERP) financials, advanced knowledge of the State’s procurement process, record filing system and advanced Excel knowledge is highly preferred. Familiarity with the statewide financial policies, federal grants, and Microsoft Office Suite is preferred. Customer Service experience is preferred.
State of Rhode Island is an Equal Opportunity/Diversity Employer.Benefits

For information regarding the benefits available to State of Rhode Island employees, please visit the Office of Employee Benefits' website at http://www.employeebenefits.ri.gov/.
 

Also, be advised that a new provision in RI General Law 35-6-1 was enacted requiring direct deposit for all employees. Specific to new hires, the law requires that all employees hired after September 30, 2014 participate in direct deposit. Accordingly, any employee hired after this date will be required to participate in the direct deposit system. At the time the employee is hired, the employee shall identify a financial institution that will serve as a personal depository agency for the employee.