Assistant Billing Specialist

Greenberg Traurig (GT), a global law firm, has an exciting full-time employment opportunity for an Assistant Billing Specialist in the Revenue Management Practice of our Miami office. We offer competitive compensation and an excellent benefits package.

Position Summary:
We are seeking a meticulous and proactive entry-level Assistant Billing Specialist to join our dynamic hybrid team. This role involves supporting the billing department in preparing, reviewing, and processing client invoices while ensuring accuracy and compliance with firm policies and client guidelines. The candidate must have strong analytical abilities, exceptional attention to detail, and excellent communication skills to liaise effectively with attorneys, clients, and administrative staff. The candidate must be eager to learn industry standard legal billing practices. This position reports to the local Billing Supervisor/Manager. The candidate must be flexible to work overtime as needed.

Duties & Responsibilities:

• Assists with editing time and expense entries in our billing software based on the requests from the Billing Attorneys.

• Assists with the generation of high volume of complex client invoices.

• Works with the Billing Specialists to ensure that all invoices are in compliance with the billing guidelines and that all required supporting documentation is compiled prior to submission.

• Assists with the submission of electronic bills, including all supporting documentation.

• Works with the Billing Specialists to monitor and immediately address any invoice rejections, reductions, and appeals as needed

• Assists and respond to billing inquiries.

• Assists with special projects and ad hoc reports as requested.

​Skills & Competencies:

• Excellent interpersonal and communication skills (oral and written), professional demeanor, and presentation.

• Effectively prioritize workload and adapt to a fast-paced environment.

• Highly motivated self-starter who can work well under supervision, as well as take a proactive approach in a team setting.

• Excellent organizational skills and attention to detail, with the ability to manage multiple tasks and deadlines.

• Strong analytical and problem-solving skills.

• Takes initiative and uses good judgment, excellent follow-up skills.

• Must have the ability to work under pressure to meet strict deadlines.

• Ability to establish and maintain positive and effective working relationships within all levels of the firm.

Qualifications & Prior Experience:

• ​Bachelor’s Degree in Accounting or Finance preferred, but not required

• Minimum 0-3 years of prior work experience

• Proficiency in Excel required

Greenberg Traurig is committed to diversity and inclusion in the workplace. Individuals seeking employment at Greenberg Traurig are considered without regards to race, color, religion, sex, sexual orientation, gender identification, national origin, age, marital status, ancestry, disability, veteran status, or genetic information, among other protected bases.

Exemplifying our commitment to promoting inclusion and equity across our platform, the firm participates in the Mansfield Rule Certification Program (Mansfield). Mansfield, which is facilitated by The Diversity Lab, focuses on equal opportunity, fairness, and inclusivity. The Mansfield requirements are anchored in the consideration of expanded talent pools considered for select positions and open roles within the law firm and the implementation of and access to transparent processes. Utilizing the Mansfield framework, the firm’s progress and outcomes are measured and documented through Mansfield Certification Plus Metrics. In 2023, GT achieved Mansfield 6.0 Certification Plus. We are excited about our ongoing participation in Mansfield given the program’s alignment with the firm’s commitment to opportunities for advancement that are inclusive for everyone. Providing your data during the application process helps us with achieving our goals and with meeting reporting/record-keeping obligations under federal and state law and other legal requirements. Providing your data is entirely voluntary and will not be considered in the hiring process or thereafter. Any information that you do provide will be treated confidentially.