#LI-HYBRID
WHY KENES:
At Kenes, we foster a family-like work environment within a global organization. We understand the importance of work-life balance and aim to create an environment that supports personal well-being and professional growth. We believe in empowering our people with knowledge and experience that help them advance in their careers. Join Kenes and take part in meaningful international projects that make a real global impact.
JOB SUMMARY:
The Association Executive provides administrative, operational, and project support to international non-profit associations, working closely with senior leadership to ensure the smooth delivery of association activities, governance processes, membership management, and events.
RESPONSIBILITIES:
• Provide administrative and operational support to the Association Secretariat and Executive Director;
• Coordinate day-to-day association activities, projects, and initiatives under supervision;
• Support membership management, including applications, renewals, reconciliation, communication, and reporting;
• Coordinate logistics for digital and in-person meetings, events, and committee activities;
• Organize committee meetings, including scheduling, minute taking, action follow-up, and documentation;
• Maintain association databases, working documents, schedules, policies, and governance records;
• Prepare and coordinate association communications, newsletters, and announcements;
• Support awards, grants, bursaries, and nomination or election processes;
• Assist with marketing and promotion activities, including newsletters, websites, and social media channels;
• Support basic financial administration, including tracking, reconciliation, and documentation.
JOB SKILLS AND EXPERIENCE REQUIRED:
• University degree or equivalent professional experience, with a minimum of 3 years in an administrative, project coordination, or similar role;
• Excellent written and verbal communication skills in English;
• Strong organisational skills with high attention to detail and ability to manage multiple tasks simultaneously;
• Proven ability to coordinate projects, meetings, or events effectively;
• Service-oriented mindset with the ability to work independently and collaboratively;
• Proficiency in Microsoft Office and willingness to learn new digital systems and tools;
• Experience working with databases, digital platforms, or online communication tools is an advantage.
WHAT ELSE WE ARE LOOKING FOR:
• Strong interpersonal skills and ability to work with diverse international stakeholders;
• Proactive, reliable, and disciplined working style;
• Ability to manage changing priorities and support multiple workstreams;
• Interest in working with non-profit, membership-based, or international organizations;
• Willingness to travel occasionally for work-related meetings or events.
WHAT WE OFFER:
- Real opportunities for professional development in a leading international company
- Friendly team culture that promotes initial and continual professional education and team collaboration
- Hybrid model & Flexible working hours
- Extra remote working days / weeks
- Flexible remuneration: food, transportation, daycare
- Easy access by public transport (really close by a metro stop)
- Regular team events
- Refer a friend program
In case you are interested in this position, please submit your CV in English.
Only short-listed candidates will be contacted.
All documents will be treated with the strictest confidentiality.
Top Skills
What We Do
Our Mission: To be the world’s leading facilitator of meetings for global exchange of professional knowledge in medical, scientific and other professions, based upon our core values of integrity and excellence. With over 60 years of expertise, Kenes Group has become a global leader in meetings, excelling as a Professional Conference Organiser (PCO), Association Management Company (AMC), and Continuing Education Provider (CPD/CME). Founded in Tel Aviv in 1965 and headquartered in Geneva, Kenes Group has hosted over 4,300 conferences in more than 100 cities around the globe, providing services to over 220,000 participants per year. Over the past six decades, Kenes Group has established and maintained its winning reputation as a global meeting and association management provider. Recognised as the world leader in meeting planning, Kenes Group is the only global PCO dedicated to medical and scientific events. Kenes Group boasts a long-standing client base of some of the world’s foremost organisations and associations, with more than 100 returning and long term clients. With a team of over 350 professional, multi-cultural, multi-disciplinary employees in 18 locations on four continents, Kenes Group truly delivers global expertise with personal, local know-how. Our clients have come to rely on Kenes Group as a competent, loyal and trusted advisor. We have earned our reputation as the provider of choice for global conference management. Kenes Group is proud to be accredited member of IAPCO (International Association of Professional Congress Organisers) and ICCA (International Congress and Convention Association) and to have team members in both PCMA (Professional Convention Management Association) and ASAE (American Society of Association Executives).
