The Role
Supports daily administrative operations for an educational institution by coordinating teacher absences and relief work, preparing timetables and official documents, managing petty cash, coordinating transportation, photocopying materials, ordering supplies, maintaining records, and handling clerical tasks. The role requires strong organization, communication, time management, English proficiency, and proficiency in Microsoft Word and Excel.
Summary Generated by Built In
Royal
Institute comprises of 5 schools (under the banner of Royal Institute
International School) and a higher education arm (Royal Institute Campus).
Royal Institute has maintained a tradition of providing quality education to
students for 50 years.
The Assistant Administration Officer is responsible for supporting the effective and efficient day-to-day administrative operations of Royal Institute. The role involves coordinating administrative activities, maintaining accurate records, supporting staff and departments, and ensuring that administrative requirements are handled in a timely and professional manner.
Key Responsibilities
- Record the daily list of
absent teachers before 7:30 a.m. and submit it, together with the relevant
relief work, to the Principal and Vice Principal to facilitate the
arrangement of relief teachers.
- Collect and organize relief
work for teachers who are on planned leave.
- Type and format class
timetables at the beginning of each academic year,format the Annual Prize
Winners List, cross-checking students’ names against the database to
ensure accuracy.
- Type and prepare students’
Leaving Certificates, official documents in Sinhala and English.
- Handle petty cash and prepare
the relevant documentation for reimbursement at the end of each month.
- Coordinate school
transportation matters.
- Photocopy worksheets, unit
tests, and other documents when the Photocopying Officer is assigned to
examination duties, including the photocopying of term-test papers at the
Central Office.
- Place monthly orders for tea
and related requirements with the Procurement Department.
- Perform other administrative
and clerical duties as assigned.
Requirements
Skills Required
- Diploma or Bachelor's Degree in Business Administration, Management, Human Resources, or a related field
- Previous experience in an administrative role
- Experience within an educational institution or similar organization
- Minimum 1-2 years of relevant experience
- Working knowledge of Microsoft Office applications, particularly Word and Excel
- Good written and verbal communication skills in English
- Ability to communicate effectively with staff, students, visitors, and external parties
- Strong organizational and time-management skills
- Ability to work independently and as part of a team
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The Company
What We Do
Royal Institute is a Sri Lankan private education group operating Royal Institute International School across several branches, with programs spanning nursery through Advanced Level under AMI, Cambridge, Edexcel, and national curricula. Its education network also includes the Royal Institute of Colombo, which offers degree and certificate pathways through international university partnerships, along with English-language and teacher-training programs.
