The Role
Provides administrative and clerical support to mall management and the Office Administrator. Responsibilities include assisting with accounts payable and receivable, procurement cards, petty cash, budgeting, marketing events, promotions, sponsorships, short-term leasing, rent and tenant sales tracking, office supplies, customer complaint responses, vehicle records, reports, policies, and HR administration.
Summary Generated by Built In
Job Location:
Phipps PlazaPRIMARY PURPOSE:
This position serves as the support to the mall management staff by providing office needs as determined and assigned by the Office Administrator.
PRINCIPAL RESPONSIBILITIES:
The successful candidate’s responsibilities will include, but not be limited to:
- Support the property’s financial cycle as relates to Accounts Payable and Accounts Receivable, procurement card, petty cash, property budget, CTI, contract preparation, bank reconciliation no longer required, performed by HO and gift cards, promotional and media funds
- Assist with administration of marketing events, promotions, sponsorships, Kidgits Program, collateral management, and proof of performance
- Coordinate and assist with short term leasing agreements, tracking and reviewing milestones of lease agreements and updating as needed in SLIM or One World. Assist with obtaining and processing monthly rent, tenant sales, and overage rent
- Assist with general office administrative tasks such as ordering and maintaining inventory of office supplies and equipment, preparation of customer complaint responses, keep vehicle titles and auto insurance current, draft documents and reports for management, provide updates of Company Policies and Procedures and Human Resources administration as needed
- Provide general administrative support and projects as directed
MINIMUM QUALIFICATIONS:
- High school diploma or equivalent. Some college or professional school preferred
- 2-4 years administrative office experience in a fast paced environment
- Knowledge of administrative and clerical procedures, customer service principles and practices
- Aptitude for understanding financial reports and extracting information
- Strong working knowledge of various computer software such as Microsoft Office, JD Edwards, OneWorld, and Web based input software
- Effective verbal and written communication
- Strong organizational and interpersonal skills with attention to detail
- Ability to prioritize, coordinate, multi-task and demonstrate initiative
Skills Required
- High school diploma or equivalent
- Some college or professional school
- 2-4 years of administrative office experience in a fast-paced environment
- Knowledge of administrative and clerical procedures
- Knowledge of customer service principles and practices
- Aptitude for understanding financial reports and extracting information
- Strong working knowledge of Microsoft Office, JD Edwards, OneWorld, and web-based input software
- Effective verbal and written communication skills
- Strong organizational and interpersonal skills with attention to detail
- Ability to prioritize, coordinate, multitask, and demonstrate initiative
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The Company
What We Do
Simon Property Group Inc is a real estate investment trust (REIT) that owns, develops, and manages retail real estate properties, including shopping malls, outlet centers, and community/lifestyle centers.
