Assistant Administration Manager, New York

[Ref. No.: 3/03/AADM/NYO/HKTDC]

The Hong Kong Trade Development Council (HKTDC) is Hong Kong’s statutory body for promoting Hong Kong’s trade with the world. Our New York Regional Office invites applications for the position below.

Assistant Administration Manager (with Accounting Duties) (on-site, New York Office)

This is a hands-on, stand-alone role for someone who can oversee day-to-day office administration and own bookkeeping/accounting operations, ensuring smooth office operations and accurate financial records.

Candidates must be currently authorized to work in the United States without the need of employer sponsorship for a non-immigrant visa such as a H-1B, TN, or O visa. We do not support or provide training for STEM/OPT programs.

Job Responsibilities

Regional administration

• Handle semi-annual filings under the Foreign Agents Registration Act (FARA).

• Manage medical insurance enrolment/termination, including the annual enrolment exercise.

• Manage pension enrolment/termination, monthly statements, quarterly reports, and the annual census.

• Coordinate visas and related matters for expatriate staff.

Office management 

• Provide general administrative and office management support for the New York Office and Hong Kong Centre, including coordinating with building maintenance and third-party service providers to keep the office operational.

• Provide office administration support for a small in-person office.

• Ensure compliance with Council policies and applicable local regulations.

Accounting

• Ensure Financial Guidelines are properly followed and executed.

• Perform full-cycle bookkeeping in accordance with corporate guidelines.

• Support month-end close, perform account reconciliations, and prepare payroll data.

• Own accounts payable (AP) and accounts receivable (AR) processes.

• Coordinate payroll processing and related filings.

• Manage employee expenses and reimbursements.

• Manage vendors and maintain vendor records.

• And to perform any other duties as assigned by supervisor.

Job Requirements

• Bachelor’s degree, preferably in Business Administration or a related discipline.

• Minimum 10 years of relevant experience in both office administration and accounting roles.

• Accounting experience with knowledge of accounts payable, including federal/state payroll withholding taxes.

• Excellent written and spoken English.

• Proficient in Microsoft Word, Excel, and PowerPoint.

• Strong communication and interpersonal skills; effective team player.

• Independent, well-organized, self-motivated, and detail oriented.

• Experience as the sole or primary accounting/bookkeeping person in a small office.

• Able to work on-site 5 days a week in Midtown Manhattan.

• Marketing experience is an advantage.

• Proficiency in Chinese is an advantage.

• Experience as the sole or primary accounting/bookkeeping person in a small office.

• Able to work on-site 5 days a week in Midtown Manhattan.

• Marketing experience is a definite advantage.

• Proficiency in Chinese is a definite advantage.

Remuneration and Benefits

Salary will be commensurate with qualifications and experience. A competitive compensation package will be offered to the right candidate.

Application Procedure

To apply, please complete the application form on our website at http://www.hktdc.com/careers.html.  Applicants who do not hear from us within eight weeks after the closing date may assume their applications were unsuccessful.

To learn more about HKTDC, please visit https://www.hktdc.com

All information provided by applicants will be treated in strict confidence and used only for recruitment purposes. Personal data will be destroyed within one month after the selection process is finalized.