Assistant, Admin

Company Overview

KLA is a global leader in diversified electronics for the semiconductor manufacturing ecosystem. Virtually every electronic device in the world is produced using our technologies. From laptops and smartphones to wearable devices, voice-controlled products, flexible displays, VR devices, and smart cars, KLA technologies play a critical role in bringing these innovations to life.

KLA develops systems and solutions for the manufacturing of wafers, reticles, integrated circuits, advanced packaging, printed circuit boards, and flat panel displays. Innovation begins with inspiration, research, and development, and KLA continuously collaborates with leading global technology partners to accelerate the delivery of next-generation electronic devices. Working at KLA means tackling complex and meaningful challenges in a dynamic and fast-paced environment.

Key Responsibilities (include but are not limited to):

• Front desk reception and daily office administration support
• Coordinate with property management to ensure office security and safety
• Employee travel arrangements, including flight and hotel bookings
• Office supplies purchasing and inventory management
• Facility maintenance for office environment
• Coordination and support for maintenance of office equipment such as printers, fax machines, and copiers
• Close collaboration with Shanghai HR, Finance, Shanghai Admin, and other global support teams to support remote site operations
• Organization of team-building activities and initiatives to enhance team morale
• Logistics and on-site support arrangements for global visitors
• work with engineering groups on import/export paperwork for engineering parts
• Perform other administrative duties as assigned based on business needs

Requirements:

• Bachelor’s degree or above; major in English or Administration is preferred
• Minimum 3 years of experience in administration roles is preferred; multinational company experience is preferred
• Customer-focused with a strong service mindset
• Results-oriented with strong execution skills
• Proactive, detail-oriented, with excellent interpersonal and communication skills
• Strong problem-solving abilities
• Ability to handle multiple tasks and work effectively under pressure
• Passionate, self-motivated, and responsible
• Excellent written and spoken communication skills in both Chinese and English
• Proficient in Microsoft Office applications, particularly Word, Excel, and PowerPoint

主要职责（包括但不限于）：

前台接待及日常行政支持

与物业协作，确保办公室安全与安保

员工差旅安排（机票、酒店预订等）

办公用品采购与库存管理

办公环境的设施维护

办公设备（打印机、传真机、复印机等）的维护协调与支持

与上海 HR、财务、行政以及其他全球支持团队紧密协作，支持异地办公运营

组织团队建设活动，提高团队凝聚力

为全球访客提供后勤支持及现场接待安排

协助工程团队处理工程物料的进出口文件

根据业务需求完成其他行政事务

任职要求：

本科及以上学历，英语或行政管理相关专业优先

3年以上行政相关工作经验，有跨国公司经验优先

以客户为导向，具备优秀的服务意识

结果导向，执行力强

主动细致，具备优秀的人际沟通能力

具备良好的问题解决能力

能够同时处理多项任务并在压力下高效工作

积极主动，有责任心

中英文听说读写能力优秀

熟练使用 Microsoft Office（Word、Excel、PowerPoint）