The Role
Supports the Office Management Head by maintaining office operations, managing supplies and vendors, coordinating calendars, meetings, travel, and correspondence, processing expenses and invoices, maintaining physical and digital records, and assisting with HR activities such as onboarding, interviews, and employee record updates. The role also serves as a backup for the Admin Officer and helps ensure compliance with company policies and data protection standards.
Summary Generated by Built In
Summary
The Assistant Admin Officer serves as a vital support figure, stepping in to fulfill the duties of the Admin Officer when necessary while reporting directly to the Office Management Head. This role is essential for maintaining seamless office operations, ensuring that administrative functions run efficiently, and supporting the broader organizational goals through proactive management of resources, communications, and personnel processes.
Responsibilities
- Supervise the inventory of office supplies, cultivate relationships with vendors, and verify the operational status of all office equipment.
- Manage executive calendars, coordinate meeting schedules, organize travel arrangements, and screen incoming correspondence.
- Handle the processing of expense reports, contribute to budget planning activities, and track office-related invoices.
- Oversee both physical and digital record-keeping systems to ensure strict adherence to company policies and data protection standards.
- Provide human resources assistance by facilitating staff onboarding, organizing interview logistics, and updating employee records.
Requirements
Requirements:
- Proven ability to manage office logistics, including inventory control and vendor coordination.
- Strong organizational skills with experience in scheduling, travel planning, and communication management.
- Competence in financial administration tasks such as expense tracking and invoice monitoring.
- Proficiency in maintaining accurate filing systems and ensuring compliance with data security protocols.
- Experience supporting HR functions, including onboarding processes and employee database management.
Skills Required
- Ability to manage office logistics, including inventory control and vendor coordination
- Organizational skills with experience in scheduling, travel planning, and communication management
- Competence in expense tracking and invoice monitoring
- Experience maintaining accurate filing systems and complying with data security protocols
- Experience supporting HR functions, including onboarding and employee database management
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The Company
What We Do
Jobberman is Nigeria's leading career development and recruitment solutions company, focusing on connecting qualified job seekers with verified employers. Headquartered in Lagos, Nigeria, the company operates as an online job marketplace and career portal. It provides comprehensive online career development support, training services, and personalized HR solutions designed to empower job seekers and assist employers in finding the right talent.
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