Assistant Accounts Payable Supervisor

EMSL is seeking an experienced Assistant Accounts Payable Supervisor in Cinnaminson, NJ. This role will oversee and lead the Accounts Payable function for our U.S. and Canadian companies. This position will initially work closely with the existing Accounts Payable team before transitioning into a leadership role overseeing a team of approximately 2–3 employees. 

The Assistant Accounts Payable Supervisor will be responsible for coordinating and overseeing the team’s daily, weekly, monthly, and annual activities while ensuring priorities and deadlines are aligned with the Senior Accounting team. This role will work closely with the Controller, Purchasing, Collections, and other accounting functions to maintain an efficient, accurate, and well-integrated accounting operation.

Ideal Candidate
The ideal candidate is a highly experienced Accounts Payable professional who combines strong technical accounting expertise with proven leadership and team-management skills. The successful candidate will be detail-oriented, analytical, organized, and comfortable taking ownership of the Accounts Payable function while partnering closely with senior accounting leadership.

This individual should be a proactive problem solver who can effectively manage competing priorities, identify opportunities for process improvement, and ensure the Accounts Payable team consistently meets operational and financial deadlines.

Essential Duties and Responsibilities:
Lead, train, and oversee the Accounts Payable team, including assigning workloads, coordinating priorities, and ensuring timely completion of daily, weekly, monthly, and annual responsibilities
Oversee the daily processing of vendor invoices, including invoices originating from the Purchasing system and credit card transactions
Manage vendor payment processes, including ACH, credit card, virtual card, and check payments, ensuring payments are accurate, timely, and properly documented
Oversee the reconciliation of all corporate credit card payment accounts
Maintain and update the Utility Log for invoices associated with all company locations
Oversee bank reconciliations, including merchant service accounts and collaborate closely with the Collections Department to resolve discrepancies and ensure accurate reporting
Coordinate the Accounts Payable month-end closing process with the Controller and Senior Accounting team
Prepare and review the monthly Accounts Payable accrual as part of the month-end close
Manage vendor compliance documentation, including W-9 forms and certificates of insurance
Coordinate year-end Accounts Payable activities and prepare data required for 1099 tax reporting
Oversee the Accounts Payable team’s processing of customer refunds
Monitor Accounts Payable processes and controls to ensure accuracy, efficiency, and compliance with company policies
Identify and implement opportunities to improve Accounts Payable processes, systems, and workflows
Ensure appropriate documentation and internal controls are maintained throughout the Accounts Payable function
Communicate effectively with vendors and internal departments to resolve invoice, payment, and account-related issues
Provide reporting, analysis, and other accounting support to the Senior Accounting team and Controller as needed
 

Requirements:
High School diploma or GED equivalent15+ years of progressive Accounts Payable and/or accounting experience preferred
Proven experience leading, supervising, or mentoring an Accounts Payable team
Strong knowledge of Accounts Payable processes, month-end closing, vendor management, reconciliations, and payment procedures
Advanced Microsoft Excel skills, including the ability to analyze, manipulate and mine large amounts of data
Strong analytical and problem-solving skills with exceptional attention to detail
Excellent organizational and time-management skills, with the ability to manage multiple deadlines and competing priorities
Strong written and verbal communication skills
Demonstrated ability to collaborate effectively across Accounting, Purchasing, Collections, and other departments
Experience supporting U.S. and Canadian entities is highly desirable
Strong understanding of accounting principles and internal controls
Ability to work independently while providing effective leadership, direction, and support to the Accounts Payable team
High level of integrity, accountability, and professionalism

Available Shift:
Position is full-time Monday to Friday 8:30 a.m. to 5:00 p.m.
Candidates currently living within a commutable distance of Cinnaminson, NJ are encouraged to apply.

EMSL offers full time benefits: medical, dental, 401(k), voluntary benefits, paid time off, holiday pay and a flexible spending account. The pay range for this position is $60,000-$65,000 per year.

To find out more about EMSL Analytical, Inc. please visit our website at : www.emsl.com