ASPIRE Administrative Coordinator

The ASPIRE Administrative Coordinator is a detailed-oriented administrative professional who supports the ASPIRE Program Director and the ASPIRE Program through effective execution of wide-ranging and multi-faceted administrative duties and projects. The Administrative Coordinator proactively and independently performs a full range of administrative tasks and responsibilities to assist the ASPIRE Program to run efficiently and effectively. The Administrative Coordinator applies exceptional organizational and communication skills to the daily execution of job responsibilities, with particular emphasis on effective collaboration with funding sources.

Child and Family Services recognizes the power in Diversity and believes that Equity is a Human Right.

Child & Family Services carefully considers a wide range of factors when determining compensation including, but not limited to, prior experience, education, certification(s), license(s), skills and expertise, location, internal equity and other factors that are job related and consistent with business need. Our goal is to support, reward and compensate the entire individual. Depending on role eligibility, your offer may include a bonus or other incentives. Therefore, final offer amounts may vary from the amount stated.

Job Responsibilities & Essential Functions

• Proactively supports the ASPIRE Program Director in management of their business calendar, scheduling meetings, planning and supporting meetings, program events, and other engagements.
• Takes initiative to follow up on deadlines and commitments.
• Establishes and maintains effective systems for managing tasks, projects, and reporting data to support program goals, outcomes, and continuous improvement.
• Manages details for program meetings and events including calendar invitations, communications, refreshments, agendas, meeting minutes, action items and securing space and room setup for in-person meetings/events, including coordinate with CFS’s Marketing & Development Department.
• Assists the ASPIRE Program Director in the creation and distribution of presentations, event flyers, and other written or digital communications for both internal and external audiences.
• Performs general office tasks including ordering supplies, greeting employees and visitors, booking speakers and venues, and ordering all food and other items for events.
• Takes responsibility for additional tasks and new initiatives, as requested by the ASPIRE Program Director and other ASPIRE team members, with a willingness to assist in the spirit of teamwork and cooperation.

Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.

Travel Required

Travel as needed among CFS locations and ASPIRE Events.

Other Duties

Please note this job description is not designed to cover or contain an all-inclusive list of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change due to business needs at any time with or without notice.

The employee signature below indicates the employee's understanding of the requirements, job responsibilities and essential functions of the position.

Required Education, Experience & Competencies

• Associates degree required, Bachelor’s degree preferred
• Minimum of 3 years professional experience in comparable roles
• Has excellent judgment, poise and professionalism
• Demonstrated strong project management skills and the ability to handle multiple projects simultaneously
• Appreciates and enjoys bringing a high-level of detail and accuracy to all tasks
• Technology adopter with proficiency in Microsoft Office Suite applications
• Keen ability to anticipate future needs and take ownership for driving tasks forward
• Natural problem solver with a bias to action
• Intellectually motivated and achievement oriented

Cultural Competency Qualifications: 

• Awareness of personal attitudes, beliefs, biases, and assumptions about others 
• Knowledge of the various dimensions of diversity, including gender, race, and ethnicity 
• Acknowledging that people from other cultural groups may not share the same beliefs and practices or perceive experiences in the same way 
• Cultural knowledge of key populations that will be served to address disparities in service delivery
• Demonstrates positive attitudes towards cultural differences by showing respect and openness towards people whose social and cultural background is different from one's own 
• Demonstrates skills for communication and interaction across cultures, including the ability to recognize and manage personal behaviors, moods, and impulses to create an inclusive, equitable, and welcoming climate within the agency

Benefits:

• Benefit eligible at 20+ hours per week
• Medical – Harvard Pilgrim/HealthPlans Inc.
• Dental – Delta Dental of MA
• Vision - EyeMed
• Wellworks for You (Employee Wellness)
• 2 weeks’ vacation accrued over 1st year, 3 weeks after 3 years, 4 weeks after 5 years and 5 weeks after 20 years
• 12 Sick Days, 10 Paid Holidays, and 2 Personal Days per year
• Tuition reimbursement – Up to $1,500 per calendar year
• Professional Licensure reimbursement (LICSW, LMHC)
• Flexible spending accounts – save on medical expenses and dependent care!
• 401K – CFS matches first 1% at 100%; 2%-6% of annual earnings are matched at 50%
• 100% Employer paid Life Insurance
• 100% Employer paid Long Term Disability and AD&D
• 24-hour travel assistance, mileage reimbursement, discounted Healthtrax gym membership, and employee appreciation events!

Child and Family Services, Inc. values a diverse workplace and strongly encourages applicants from the BIPOC, LGBTQ+, AAPI, Hispanic, Latinx and Veteran communities to apply for employment. We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, citizenship, age, gender, sex,( including gender identity, sexual orientation, and pregnancy) disability status, protected veteran status, or any other characteristic protected by law.