Asana Automation Consultant (Contract) - MUST reside in Egypt
Position Summary
We are seeking a contract-based Asana Automation Consultant to design, implement, and optimize workflow automation within Asana and related business systems. This role focuses on improving operational efficiency, reducing manual administrative effort, enhancing visibility across projects, and supporting scalable execution processes across consulting, operations, and business functions.
The ideal candidate combines strong process-thinking capabilities with hands-on experience configuring Asana workflows, rules, forms, integrations, reporting, and automation across platforms such as Microsoft 365, Power Automate, Zapier, Make, Slack, Teams, and related tools.
Key Responsibilities
Asana System Architecture & Administration
- Configure and maintain Asana workspaces, teams, projects, portfolios, templates, and custom fields
- Develop scalable project and task structures aligned with organizational workflows
- Standardize project management processes and governance within Asana
- Optimize permissions, access structures, naming conventions, and organizational standards
Workflow Automation
- Design and implement automation rules within Asana
- Build cross-platform automations using:
- Microsoft Power Automate
- Zapier
- Make (Integromat)
- Slack / Microsoft Teams
- Outlook / Gmail integrations
- Automate task routing, approvals, reminders, escalations, recurring workflows, and status updates
- Reduce manual work by integrating business systems and workflows
Process Improvement
- Analyze existing operational workflows and identify automation opportunities
- Translate business requirements into efficient workflow designs
- Improve execution tracking, accountability, and visibility across teams
- Support continuous improvement initiatives through workflow optimization
Reporting & Dashboards
- Build dashboards and reporting structures within Asana
- Develop KPI tracking and operational reporting mechanisms
- Improve visibility into project status, workload, deadlines, and execution metrics
- Support executive reporting requirements
Integration & Data Management
- Support integrations between Asana and external systems
- Assist with importing/exporting data and workflow migration efforts
- Ensure data consistency and organizational standards across projects
- Help establish scalable information management practices
Documentation & Training
- Develop workflow documentation, SOPs, and user guides
- Train team members on Asana usage and workflow standards
- Support onboarding and adoption efforts
- Provide troubleshooting and ongoing user support
Required Qualifications
- 2+ years of hands-on experience administering and automating Asana
- Experience with workflow automation platforms such as:
- Power Automate
- Zapier
- Make
- Strong understanding of operational workflows and process design
- Experience configuring:
- Custom fields
- Forms
- Rules
- Portfolios
- Dashboards
- Templates
- Strong organizational and problem-solving skills
- Ability to translate business needs into practical system workflows
- Excellent written and verbal communication skills
- Ability to work independently in a fast-paced environment
Preferred Qualifications
- Experience supporting consulting, professional services, engineering, construction, infrastructure, or operations teams
- Familiarity with Microsoft 365 ecosystem
- Experience integrating Asana with CRM, ERP, document management, or communication systems
- Knowledge of project management methodologies and operational governance
- Experience with AI-enabled workflow tools and automation concepts
Contract Structure
- Contract / Part-Time / Flexible Hours
- Remote preferred
- Hourly or milestone-based compensation
- Potential for ongoing engagement based on performance and organizational needs
Example Deliverables
- Automated intake and task routing systems
- Executive dashboards and portfolio visibility tools
- Email-to-task delegation workflows
- Workflow templates and standard operating structures
- Automated reporting and notification systems
- Cross-functional project tracking systems
Ideal Candidate Profile
This role is best suited for someone who enjoys combining operational thinking with systems automation — someone capable of structuring workflows, improving execution discipline, and building scalable systems that reduce friction and administrative overhead.
Pyrovio is an equal opportunity employer and complies with all applicable federal, state, and local laws regarding nondiscrimination. We provide equal employment opportunities to all employees and applicants and prohibit discrimination and harassment of any type based on race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.
Skills Required
- 2+ years of hands-on experience administering and automating Asana
- Experience with workflow automation platforms such as Power Automate, Zapier, Make
- Strong understanding of operational workflows and process design
- Experience configuring custom fields, forms, rules, portfolios, dashboards, templates
- Strong organizational and problem-solving skills
- Excellent written and verbal communication skills
What We Do
We translate strategy into long-term, sustainable, and measurable results by using our three-tier approach: Strategy, Capability and Execution. We structure our work with clients around three critical questions: 1. STRATEGY — Are we doing the ‘right’ things? Gut instincts alone are not enough to manage a growing enterprise. You need strong analytics to make the quantifiable strategic decisions that will drive your continued success. Capital spending and organizational initiatives must be aligned to the strategy. We help you implement strategic alignment tools to prioritize your capital spending and strategic initiatives. 2. CAPABILITY — Are we ‘capable’ of doing the ‘right’ things? Capability is the readiness of the company to navigate the path set by its strategy. The importance of capabilities was highlighted when research showed that some companies consistently outperformed others despite having similar strategies, market positions, value propositions and pricing. Those leading companies were found to have superior capabilities that allowed them to perfect the implementation of their strategies. We help you transform your organization and develop the capabilities required for strategy implementation. Our engagement is often structured around the four elements of capability: process, organization, systems, and performance. 3. EXECUTION — Are we ‘executing’ the ‘right’ things ‘right’? Strategy and capability are essential to superior performance, but they alone are not sufficient for a company’s success. Excellence in execution is the third required ingredient. Execution is about getting things done. Excellence in execution is about getting things done right every time. Our involvement during the execution phase is usually categorized under one of the following categories or a combination thereof: · Monitoring and measuring performance · Outsourcing some of the client’s business functions
