Position Title: Archivist
Department: Library Information and Technology Services
Reports to: Director of Strategic Collection
FLSA Classification: Non-Exempt/37.5 Hours per Week
Position Summary
The Archivist oversees the ongoing operations of the Asbury Theological Seminary Archives and develops special collections to support the research needs of the Seminary community. This role ensures the proper acquisition, organization, preservation, and promotion of institutional and extra-institutional historical materials while also managing access for personnel and outside researchers.
Essential Functions
- Archival Collection Management
- Maintains and develops the Asbury Seminary Archives and Special Collections.
- Identifies and acquires materials in accordance with the Seminary’s Collection Development Plan.
- Arranges archival materials to ensure optimal preservation and accessibility.
- Creates accurate descriptions and finding aids for archival resources.
- Preservation & Digitization
- Conducts appraisal and ensures proper storage of collected materials.
- Oversees digitization initiatives for archival and manuscript materials.
- Implements best practices for long-term preservation within available resources.
- Research & Reference Services
- Serves as the primary point of contact for researchers using archival and special collections.
- Provides research assistance and reference services related to archival materials.
- Develops finding aids to assist researchers in identifying and accessing resources.
- Promotion & Outreach
- Coordinates promotional exhibits and displays featuring special collections.
- Uploads digitized materials to online repositories to enhance accessibility.
- Promotes awareness of archived materials through campus initiatives and collaborations.
- Identifies potential donors and maintains relationship with them.
- Supervision & Administrative Oversight
- Supervises student workers and volunteers assisting with Special Collections.
- Manages archival funds designated for collection acquisitions and deposits.
- Maintains institutional archival records in accordance with applicable laws and restrictions
- Other Duties
- Performs other duties or responsibilities as assigned by the Director of Strategic Collection.
Required/Preferred Skills
- Have a working knowledge of Anglo-American Cataloging rules, Library of Congress subject headings, Library of Congress classification tables, and MARC monograph and manuscript formats.
- Have a working knowledge of digitization rules and processes.
- A strong public services approach and outlook as part of a team of professionals.
- Commitment to assessment and continuous quality improvement.
- Effective interpersonal, communication, presentation, and organizational skills.
- Ability to manage multiple projects, shift priorities and cope with ambiguity and change.
- Ability to maintain confidence due to the sensitive nature of some materials.
Education and Experience
- A library degree with Archival training or certification as an Archivist from the Academy of certified Archivists (preferred).
- A minimum of five years’ experience in the management, arrangement, and description of archives and special collections.
Skills Required
- Working knowledge of Anglo-American Cataloging rules
- Working knowledge of digitization rules and processes
- Library degree with Archival training or certification as an Archivist
- Minimum of five years' experience in archives management
What We Do
Asbury Theological Seminary is an evangelical, multi-denominational, graduate institution rooted in the Wesleyan tradition, preparing theological students for ministry and spiritual leadership.
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