Archives Specialist

Embry-Riddle: A Global Leader in Aviation and Aerospace 

With vibrant campuses in Daytona Beach, FL, and Prescott, AZ—along with a Worldwide network spanning roughly 120 global locations—Embry-Riddle proudly stands as the world’s largest aviation and aerospace university. Now celebrating our 100th year, we continue to lead innovation in STEM education, serving more than 30,000 students worldwide. Our cutting-edge programs in Applied Science, Aviation, Business, Technology, Engineering, Safety, Security, and Space prepare the next generation of leaders shaping the future of flight and beyond. 

The Opportunity 

The Hunt Library at Embry-Riddle Aeronautical University (ERAU) invites applicants to join a dynamic team serving a diverse population of residential and online students, faculty, staff, and outside researchers. 

This position manages digital assets for the University Archives and the Hunt Library’s Special Collections. You will collaborate with the Archives Librarian to develop workflows for processing, preserving, and managing born-digital and hybrid collections. 

Responsibilities include digitizing textual and image materials using flatbed and large-format imaging equipment and related software; arranging and describing electronic records; running scripts to enhance and update metadata in hosting and preservation platforms; and supporting the implementation and ongoing maintenance of ArchivesSpace.

The successful candidate will join the Hunt Library https://huntlibrary.erau.edu, serving Daytona Beach, Prescott, and Worldwide Campuses, working regular business hours. The Hunt Library is committed to an inclusive, equitable working environment. We strive to create a collegial culture of belonging for our staff and students, and welcome applicants from all backgrounds.  

Responsibilities:

• Manage large-scale imagining production projects 
• Perform data entry and create metadata for digitized and born-digital records 
• Ingest digitized and born-digital records into digital preservation systems using JSTOR tools and prepared Python scripts 
• Perform data entry and maintain accurate records in the archive database 
• Create/maintain documentation of policies and procedures for the Special Collections and Archives department 
• Increase accessibility of collections by assigning subject headings and keywords, adding terms and access points to records, resolving indexing inconsistencies, and reviewing existing descriptive information.   
• Plan future digitization projects and meet established technical and descriptive requirements   
• Participate in archives and library projects, initiatives, and outreach activities, such as the preparation of exhibits and displays featuring archival materials 
• Work with Archives Librarian to recreate past curated exhibits/events using digital exhibit platform 
• Work with student assistants, under the direction of the Archives Librarian 
• Occasional work with donors or Philanthropy staff members, under the direction of the Archives Librarian
• All other relevant duties as assigned 

Required Education: 

• Bachelor's degree

Required Qualifications:

• 1-3 years of experience working in a library, archives, historical society or comparable environment  
• Must be able to handle multiple tasks and prioritize projects
• Must be able to work independently with moderate to minimal guidance, and collaborate successfully with coworkers on large projects  
• Must have strong attention to detail and excellent communication skills, oral and written 

Preferred Qualifications:

• Knowledge and understanding of technology applications typical in a modern office and library environment (e.g.: Microsoft Office and Adobe suite)  
• Demonstrated skills in a variety of appropriate digital tools and/or computer software programs used in an archives and special collections context (e.g.: CONTENTdm, ArchivEra, ArchivesSpace, Alma)
• Experience with scanning and editing equipment; relational databases; xml; and the ability to learn new tools quickly

Physical Demands:  

Moderate lifting up to 40 pounds as frequently as needed to move objects; dexterity to write and manipulate computer keyboard and mouse; ability to hear and speak clearly; and body mobility to stoop, kneel, bend and reach. 

Working Conditions:

Work is performed in a university campus environment. This position will be responsible for performing job duties across two separate work locations at both the Hunt Library and University Archives storage and collections areas. 

Application process/requirements 

To submit your application for this opportunity, please visit the Embry-Riddle Career Site and search for requisition number R310789. Please attach all relevant materials to your application when you apply online. Complete submissions include: 

Cover letter 

Full Resume 

Contact information for at least three professional references (please note that references may be contacted as part of the interview/screening process) 

Please note that the committee will begin reviewing applications in mid-January; phones calls are slated to start in February. 

Current Embry-Riddle employees: Please apply directly through the ERAU Employee Hub Central application within Workday. 

Embry-Riddle is committed to fostering a workplace where all individuals are valued and respected. We strive to ensure that all faculty, staff, and students are treated fairly and provided equal opportunities for employment, advancement, compensation, training, and other benefits of employment. Embry-Riddle makes employment decisions — including hiring, promotions, compensation, and other terms of employment — based on individual merit, qualifications, and abilities. Embry Riddle is strongly opposed to discrimination and harassment, and such behavior is prohibited by university policy. Embry Riddle does not discriminate on the basis of race, color, national origin, sex, disability, veteran status, predisposing genetic characteristics, age, religion, or pregnancy status, or any other status protected by federal, state, or local law, in its employment, educational programs, admissions policies, financial aid, or other school-administered programs or activities. For further information, please visit our website. 

*Embry-Riddle is not seeking assistance from staffing or recruitment agencies. All agencies are directed to contact [email protected] and should not reach out to hiring managers or staff.