Archives/Records Analyst - Contractual (Information and Knowledge Management) - ITDSGIG

Work for the IMF. Work for the World.

The Information Governance and Preservation Section within the Information Security and Governance Division (ISG) in the Information Technology Department (ITD) at the IMF plays a critical role in ensuring the integrity, accessibility, and security of institutional knowledge and historical records of the Fund.  IGP’s commitment is to:

• Preserve and manage the IMF’s institutional memory, ensuring that historical and operational records remain accessible for research, policy development, and decision-making.
• Enhance records and archives management systems, ensuring compliance with IMF policies such as the Records management Policy (GAO 26) and the Open Archives Policy (OAP).
• Strengthen information governance by implementing retention schedules, classification frameworks, and secure access controls to protect sensitive records.
• Support transparency and public access to archival materials, aligning with the IMF’s commitment to accountability and transparency with its member states.
• Leverage technology to modernize records and archives management, enabling efficient digital preservation, discovery, and retrieval of critical information.
• Ensure compliance with global best practices and regulatory requirements, reducing risks related to information security and legal obligations.

Job Summary

Under the general supervision of the Section Chief, Information Governance and Preservation (IGP), the Archives/Records Analyst delivers services and performs daily operations utilizing a range of resources, tools, and systems. The role is technically focused, requiring the application of established archival techniques and procedures. The Archives Analyst collaborates with the Archives Team Lead and Archives Officers to facilitate access to the archives of the IMF, and to support other archives management activities. Additionally, the role provides direct support and training to internal and external researchers to ensure the safety of the archival collection and the effective use of archival records. 

Minimum Qualifications

• A combination of training and experience equivalent to completion of secondary school education, supplemented by a minimum of four (4) years of relevant experience in records management, archival studies, library science, information management, or a related field is required.
• Familiarity with international archival standards and practices. 
• Prior work experience in an archival environment is highly desirable and will take precedence.  
• Proficient in MS Word and MS Excel.  
• Ability to lift boxes and files up to 40 lbs.  

Knowledge and/or experience (preferred) in:

• Proficiency in using archival cataloging systems, digital preservation software, and digitization tools.
• Information content analysis
• Handling and preservation of archival records

Work Management Skills:

• Ability to meticulously manage records and archives to ensure accuracy and integrity.  
• Excellent organizational skills with an ability to effectively manage time and resources, and the ability to handle multiple tasks and projects simultaneously.  
• Excellent communication and interpersonal skills, including the ability to work with a diverse team and to interact effectively with colleagues at all levels, stakeholders, and external researchers.  
• Strong analytical skills with the ability to analyze information, evaluate results, and choose the best solutions. 
• Good problem-solving skills and the ability to identify, address and resolve issues related to archives management.  
• Ability to handle sensitive information with discretion and maintain confidentiality.  

Major Duties and Responsibilities

1 Research Request Support

1.1 Reviews and identifies record content for protected and classified information.

1.2 Coordinates records retrievals and returns from offsite storage.

1.3 Prepares records for researcher access and review.

1.4 Supervises and assists onsite researchers.

1.5 Digitizes records for remote research.

2 Collections Management

2.1 Performs basic condition assessments and identifies records requiring digitization, preservation and/or conservation.

2.2 Inventories and catalogues archival records.

3 Archives Team Support

3.1 Assist the Archives team with projects, initiatives and activities including outreach and records processing as required.

Only candidates who are currently residing in the Washington DC metro area will be considered.

This is a two-year contractual appointment. Contractual appointments at the IMF are renewable for up to four years of cumulative contractual service, pending incumbent's performance, budget availability, and continuous business need.

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The IMF is guided by the principle that the employment, classification, promotion, and assignment of staff shall be made without discrimination against any person. We welcome requests for reasonable accommodations for disabilities during the selection process. Information on how to request accommodations will be provided during the application process.