Archives Coordinator

The Archives Coordinator supports, facilitates, and promotes the materials, activities, and goals of the University Archives and Special Collections.
FGCU is building a culture of curiosity, commitment and collaboration. We value employees who successfully work with others and drive positive change through critical thinking and decisive action. If you thrive in an environment of innovation, accountability and mutual respect, you will find a good home here.

Job Description

Typical duties may include but are not limited to:

• Coordinates collections care activities, including updating, organizing, maintaining, and providing access to physical and digital collections.
• Assists with curatorial research and coordinates the installation and deinstallation of exhibitions and displays.
• Coordinates and prepares materials for exhibitions, displays, and external loans.
• Provides reference services, research assistance, and tours to facilitate user access and use of UASC collections and resources. 
• Supports and coordinates instruction sessions and community engagement activities. 
• Maintains the UASC website and archival content management systems to promote and provide access to UASC resources for students, staff, faculty, and community members.
• Oversees, plans, coordinates, and evaluates departmental events and programs.  
• Collects, analyzes, and reports assessment data to support departmental planning and continuous improvement.
• May hire, train, and/or supervise interns and/or OPS and student staff.
• Coordinates departmental technology, equipment and supply needs to support daily operations. 
• Participates on committees, working groups, and outreach initiatives on behalf of the department as needed. 

Other Job Duties:

• Documents and maintains procedures, policies, and workflows for University Archives and Special Collections. 
• Supports departmental records management. 
• Other job-related duties as assigned.

Additional Job Description

Required Qualifications:

• This position requires either four years of directly related full-time experience or, as alternative, a Bachelor’s degree from an accredited institution in an appropriate area of specialization.
• Relevant experience related to the job functions.
• Experience operating a personal computer and proficient with Microsoft Office (Word, Excel, PowerPoint, and Outlook).
• Any appropriate combination of relevant education, experience, and/or certifications may be considered.

Preferred Qualifications:

• Archival, public history, or museum experience. 
• Project/office management, event coordination, or community engagement experience.
• Experience with Adobe Creative Cloud (Photoshop, Acrobat, etc.) 
• Experience working in a higher education setting. 

Knowledge, Skills & Abilities:

• Proven ability to think strategically and approach challenges with creativity.
• Demonstrated track record of reliability, meeting goals, and holding oneself accountable.
• Strong interpersonal skills and experience working effectively across teams.
• Knowledge of policies, procedures, and regulations pertaining to the position.
• Strong organizational skills and an ability to prioritize and complete simultaneous projects within deadlines.
• Skill in using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions, or approaches to problems.
• Excellent interpersonal, verbal and written communications skills.
• Ability to understand, interpret, apply, and explain library policies and procedures.
• Ability to interact in a professional manner with staff, faculty, students, and the community in a service-oriented environment.
• Ability to work successfully as both a member of a team and independently with minimal supervision.
• Ability to provide professional service.
• Ability to work evenings, nights and weekends as necessary.
• Ability to lift, carry, and move materials that weigh at least 30 pounds. 

Institutional Values & Behavioral Expectation

In this role, the successful candidate will be expected to:

• Seek out new approaches to improve outcomes; remain open for feedback and new ideas.
• Lead with integrity; consistently produce high-quality work; persevere to overcome obstacles to meet deadlines and achieve deliverables.
• Share information and insights thoughtfully; build partnerships across departments; communicate respectfully; support colleagues to achieve common goals.

Pay Grade 16

FGCU is a State University System of Florida member and an Equal Opportunity and Equal Access employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, disability, or protected veteran status.