The Archives and Digital Preservation Specialist provides necessary support of the Archives to preserve and share Jim Moran’s legacy with integrity. It also provides critical operational and technical support for the Archives' digital preservation projects, support of specialized software, database systems, and platforms for the Archives, and support of other Foundation initiatives.
Responsibilities:
- Collaborate and communicate with the Archives team to ensure the collection is properly catalogued and preserved
- Contribute to the design and implementation of workflows and integrations between a digital asset management system or preservation platform, and existing archives collection management system
- Contribute to the creation and documentation of protocols and workflows governing the use of a digital asset management system or digital preservation platform
- Survey, inventory, and process physical and digital archival collections
- Arrange and describe collections using archival descriptive standards
- Apply appropriate archival metadata standards within the collection management system and digital preservation solution
- Digitize materials utilizing best practices
- Proactively identify incomplete or inaccurate catalog records and participate in data cleanup
- Contribute to physical preservation activities including collection care and scrapbooks
- Provide research assistance, as needed, in support of archives inquiries and requests
- Lead educational tours, as needed
- Assist in the creation, preparation, and maintenance of exhibits and displays as needed
- Maintain working knowledge of Archives software systems, databases, and platforms to provide technical input and support. Support vendor relationships and interaction for updates, improvements, and troubleshooting, and participate in vendor meetings as necessary
- Provide support to The Jim Moran Foundation Board of Directors, and staff, and assist with special projects as assigned, which may include serving as vendor liaison, coordinating workflows, identifying risks and mitigation plans, establishing timelines, and monitoring project budgets.
Qualifications:
- Demonstrated knowledge of archival digital preservation theory, standards, and best practices including content management, access, data migration, preservation, and auditing procedures
- Skilled in the development and implementation of policies and procedures related to archival digital preservation
- Demonstrated experience with the implementation and use of digital tools, methods, and approaches utilized in digital preservation
- Ability to analyze technology and/or operational objectives and establish or improve workflows
- Knowledge of metadata and data structure standards relevant to digital preservation and content description
- Experience with digital asset management systems, file systems, object stores, and storage technologies
- Demonstrated proficiency in the use of archival collection management systems and digital preservation solutions; experience using Axiell Electronic Museum (EMu) database and Preservica preferred
- Proficient in Adobe Acrobat Pro, Adobe Photoshop, and Microsoft Office (Excel, PowerPoint, Publisher, Word)
- Basic competency in programming languages and knowledge of Application Programming Interface (APIs) a plus
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This job description may not be inclusive of all assigned duties, responsibilities, or aspects of the job described, and may be amended at any time at the sole discretion of JM Family. All work arrangements are subject to associate performance, business need and manager discretion, and may be revised as necessary.
JM FAMILY IS PROUD TO BE AN EQUAL OPPORTUNITY EMPLOYER
JM Family Enterprises, Inc. is an Equal Employment Opportunity employer. We are committed to recruiting, hiring, retaining, and promoting qualified associates without regard to age, race, religion, color, gender, sex (including pregnancy, childbirth and related medical conditions), sexual orientation, gender identity, gender expression, mental or physical disability, national origin, marital status, citizenship, military status, genetic information, veteran status, or any other characteristic protected by federal, state, provincial, or local law.
DISABILITY ACCOMMODATIONS
If you have a disability and require a reasonable accommodation to complete the job application process, please contact JM Family’s Talent Acquisition department at [email protected] for assistance. If you have an accommodation request for one of our recruiting events, please notify us at least 72 hours prior so that we may provide assistance.
JM Family Enterprises, Inc. Compensation & Benefits Highlights
The following summarizes recurring compensation and benefits themes identified from responses generated by popular LLMs to common candidate questions about JM Family Enterprises, Inc. and has not been reviewed or approved by JM Family Enterprises, Inc..
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Strong & Reliable Incentives — Bonuses and profit sharing are positioned as meaningful parts of total compensation and are provided when the company performs well. Annual incentive programs further augment cash compensation.
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Healthcare Strength — Comprehensive medical, dental and vision coverage is paired with wellness incentives and onsite Health & Wellness Centers at major locations. Onsite fitness facilities and access to company clinicians reduce barriers to care.
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Retirement Support — A robust retirement suite includes a 401(k) with company contributions, profit sharing, and references to a pension program for some roles. These long‑term programs enhance overall financial security beyond base pay.
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What We Do
JM Family Enterprises, Inc. was founded by automotive legend, Jim Moran in 1968. It is a privately held company with $16 billion in revenue and more than 4,500 associates. Rooted in automotive and united in its strong culture and core values, JM Family is in the business of helping other businesses succeed. As a long-term partner, it is invested in its companies, associates and its communities. Driven by exceptional performance, current subsidiaries are in the automotive, financial services and franchising industries. Its family of companies includes: Southeast Toyota Distributors, the world’s largest independent distributor of Toyota vehicles; JM&A Group, a company committed to improving automotive dealers’ performance by offering Finance & Insurance products and services, dealership training and consulting; World Omni Financial Corp. (dba Southeast Toyota Finance), a captive financial services company driven to delivering an exceptional dealership and customer experience for Toyota customers in the Southeast; JM Lexus, one of South Florida’s leading Lexus dealers; DataScan, a provider of solutions for wholesale asset financing and inventory risk management; and Home Franchise Concepts, a multi-brand franchise network consisting of Budget Blinds, Tailored Living featuring PremierGarage, Concrete Craft, AdvantaClean, Kitchen Tune-Up, Bath Tune-Up and Two Maids & A Mop. JM Family has earned various awards for its culture, products and services, including 23 consecutive years on Fortune’s 100 Best Companies to Work For list.
