AR Specialist

The Accounts Receivable Specialist is responsible for assisting the Accounts Receivable Supervisor in the receipt and accounting of funds being paid to the organization. This job has been classified by PUC as containing Security Sensitive Functions. This job description may not be inclusive of all assigned duties, responsibilities, or aspects of the job described, and may be amended at any time at the sole discretion of the Employer.

Client File Set-Up:

• Entering new client information in system
• Requests Client Forms, Master Contract and AZ 5000
• Files documents

Job Pre-Lien:

• Files job pre-lien for new projects
• Amends and updates pre-lien report upon job increase from original contract amount

Billing Meetings:

• Updates Billing Report
• Attends Billing Meetings
• Creates and compares Pre-Lien Audit and Job list for accuracy

Retention Billings:

• Adheres to All Retention Billing Schedules
• Prints change order list with pending approved & internal CORS
• Assures that no changes were missed to bill

Progress Billings

• Adheres to Billing Schedules
• Files all billings in client’s folders

Revision Requests:

• Posts AIA or Invoices, and update billing report

Collections:

• Email Statements the 5th of every month

Waiver Requests

• Process unconditional waiver request
•  Assist with any, and all, things deemed appropriate and necessary by the Accounts Payable Supervisor in the Waiver Request process

Payment Process:

• Verifies payment receipt from client and records in accounting system within 12 hours of receiving the payment
•  Gathers all Invoices, after receiving payment AIA’s, and Waivers and files in Job Folder every Friday by end of day

Monthly Reporting:

• Arranges a meeting every 1st Thursday of every month with Accounts Receivable Supervisor to collaborate and review any Departmental issues

• Active Listening – Giving full attention to what other people are saying, taking tine to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
• Critical Thinking – Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.
• Reading Comprehension – Understanding written sentences and paragraphs in work related documents.
• Speaking – Talking to others to convey information effectively.
• Writing – Communicating effectively in writing as appropriate for the needs of the audience.
• Coordination – Adjusting actions in relation to others’ actions.
• Judgment and Decision Making – Considering the relative costs and benefits of potential actions to choose the most appropriate one.
• Time Management – Managing one’s own time and the time of others.
• Social Perceptiveness – Being aware of other’s reactions and understanding why they react as they do.