AR & Credit Card Administrator

Build an Aviation Career You're Proud Of

At StandardAero, we use our ingenuity and know-how to find solutions for the simple to the most complex challenges in aviation. Together, we get the job done and done well. Our stability, resources, and respectful culture support you in building a solid career with a great team you can count on day in and day out for the long term.At StandardAero, we use our ingenuity and know-how to find solutions for the simple to the most complex challenges in aviation. Together, we get the job done and done well. Our stability, resources, and respectful culture support you in building a solid career with a great team you can count on day in and day out for the long term.

The Accounts Receivable and Credit Card Administrator role is responsible for supporting corporate credit card administration and ensuring the accurate and timely application of customer payments to outstanding accounts receivable balances. This position supports the day-to-day operations of the Finance function by maintaining accurate financial records, resolving payment discrepancies, administering credit card processes, and providing responsive service to internal and external stakeholders.

The role works closely with Accounting, Treasury, employees, customers, and financial institutions to support efficient financial operations, maintain compliance with company policies, and ensure the integrity of financial data.

Key Responsibilities

Credit Card Administration

• Administer the corporate credit card program, including employee card requests, new card issuance, cancellations, replacements, and account maintenance.
• Support employee and manager inquiries related to corporate credit cards, account access, transactions, and program requirements.
• Monitor corporate credit card transactions and expense submissions to ensure compliance with company policies and established procedures.
• Follow up on outstanding credit card statements, missing receipts, unsubmitted expense reports, and other discrepancies.
• Coordinate with card providers and financial institutions to resolve card issues, disputed transactions, and account-related concerns.
• Maintain accurate credit card records, employee information, and supporting documentation.
• Assist with credit card reconciliations and the resolution of outstanding balances.
• Support the communication and administration of corporate credit card policies, procedures, and internal controls.
• Identify opportunities to improve credit card administration processes and strengthen compliance.
• Administer access and reporting for Card Acceptance processes and entitlements for customer Card Payments.

Accounts Receivable & Cash Applications

• Process and apply incoming customer payments to the appropriate accounts receivable invoices accurately and within established timelines.
• Review bank deposits, electronic fund transfers, wire payments, credit card receipts, and other remittance information to identify and allocate customer payments.
• Reconcile incoming payments against customer accounts, invoices, and remittance advice.
• Investigate and resolve unapplied cash, unidentified receipts, short payments, overpayments, and other payment discrepancies.
• Communicate with internal customers, Collections, Treasury, and other internal stakeholders to obtain remittance details and resolve outstanding items.
• Monitor unapplied cash balances and follow up on outstanding items to support timely resolution and accurate financial reporting.
• Prepare and maintain supporting documentation, reconciliations, and records related to cash application activities.
• Assist with month-end close activities, including cash reconciliations, reporting, and the resolution of outstanding transactions.
• Support the timely and accurate maintenance of customer accounts and accounts receivable records.
• Identify process improvements and opportunities to increase automation, efficiency, and accuracy in cash application activities.

General Finance and Administrative Support

• Maintain accurate and complete financial records in accordance with company policies, procedures, and internal control requirements.
• Support audit requests by providing transaction records, reconciliations, and other required documentation.
• Identify recurring issues, discrepancies, and process inefficiencies, recommending improvements where appropriate.
• Collaborate with Finance team members to support workload coverage, continuous improvement, and consistent service delivery.
• Perform other related duties as required.

Position Requirements:

• Must be authorized to work in Canada
• 2+ years experience in accounts receivable, cash applications, credit card administration, accounting support, or a similar finance role.
• Experience working with financial systems, ERP platforms, banking portals, and spreadsheet applications.
• Proficiency in Microsoft Excel and other Microsoft Office applications.
• Knowledge of accounts receivable processes, payment reconciliation, and basic accounting principles.
• Experience working with high-volume transactions and maintaining accurate financial records is an asset.

Preferred Characteristics:

• Post-secondary education in Accounting, Finance, Business Administration, or a related field is preferred.
• SAP Concur and Oracle experience preferred

Benefits that make life better

• Comprehensive Healthcare
• 5% RRSP Matching
• Paid Time Off 
• Bonus Opportunities
• Short- & Long-Term Disability
• Life & AD&D Insurance
• Learning & Training opportunities