The Role
Provides high-level administrative support to multiple firm executives by managing calendars, meetings, travel, expenses, correspondence, confidential matters, events, visitors, vendors, and special projects. The role requires proactive workload management, coordination with internal and external stakeholders, strong organization, discretion, and flexibility for a night-shift hybrid schedule with initial full-time onsite work.
Summary Generated by Built In
Work with a nationally ranked CPA and advisory firm that is passionate for what's next. Aprio has 30 U.S. office locations, one in the Philippines and more than 2,100 team members that speak 60+ languages across the globe. By bringing together proven expertise, deep understanding, and strategic foresight for fast-growing industries, Aprio ensures clients are prepared for wherever life or business may take them. Discover a top-rated culture, vast growth opportunities and your next big career move with Aprio.
Job Responsibilities:
- Provide high level administrative support to several firm leaders, working independently and proactively managing workloads and project timelines.
- Manage calendars, schedule appointments, and coordinate meetings for the executives, including coordination of meeting agenda and pre-meeting materials.
- Handle professionally sensitive and confidential business matters and assist with special projects.
- Coordinate travel arrangements, including transportation, lodging and itinerary planning and manage expense reports.
- Act as a liaison between the executives and other departments, clients and external stakeholders.
- Establish and maintain a rapport with internal clients and vendors.
- Assist with event coordination and management of team events including scheduling group meetings, sending out invitations, reserving locations, arranging for catering/food service, hotel accommodations and ground transportation.
- Work closely with other administrative assistants to complete all projects.
- Prepare expense reports, manage email and utilize critical thinking to solve problems.
- Welcome guests and clients (in-person or on the telephone) and answer or direct inquiries.
- Manage special projects as assigned by the executives.
- Collaborate frequently with the Executive Assistant to the firm’s COO.
Qualifications:
- Minimum of five years of executive level administrative support experience, preferably within a professional services firm.
- Bachelor's degree from an accredited college/university or equivalent work experience.
- Proficient with Microsoft Office Suite applications, including Word, Excel, PowerPoint, and Outlook. Prefer experience with ClickUp.
- Ability to work a flexible schedule and overtime as needed and to be in the Columbia office approximately 4 days per week.
- Excellent organizational skills with the ability to manage multiple priorities and meet deadlines.
- Strong attention to detail and accuracy.
- Professional demeanor and strong interpersonal skills.
- Able to consistently demonstrate high quality in work and relationships.
- Proactive and able to anticipate the needs of the executives.
- Ability to adapt to changing priorities.
- Ability to work independently and as part of a team.
- Ability to work in a fast-paced environment.
- Ability to maintain a high level of professionalism at all times.
- Amenable to a hybrid work arrangement (2 days onsite and 3 days WFH), with full-time onsite work required during the first 2 months.
- Amenable to working on a nightshift schedule (10pm - 7am PHT)
Perks/Benefits we offer for full-time team members:
- Wellness program
- HMO coverage
- Rewards and Recognition program
- Free shuttle service (provided by CDC | for onsite employees)
- Free lunch meal (For onsite employees)
- On-demand learning classes
- Discretionary time off and Holidays
- Performance-based salary increase
- Discretionary incentive compensation based on client or individual performance
- Hybrid set up to selected roles/location, terms and conditions may apply
- CPA & Certification Assistance and Bonus Program
What's in it for you:
- Working with an industry leader: Be part of a high-growth firm that is passionate for what's next.
- A great team: Work with a high-energy, passionate, caring, and ambitious team of professionals in a collaborative culture.
- Growth opportunities: Grow professionally in an environment that fosters continuous learning and advancement.
- Competitive compensation: You will be rewarded with competitive compensation.
EQUAL OPPORTUNITY EMPLOYER
Aprio is an Equal Opportunity Employer encouraging diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race; color; religion; national origin; sex; pregnancy; sexual orientation; gender identity and/or expression; age; disability; genetic information, citizenship status; military service obligations or any other category protected by applicable federal, state, or local law.
Skills Required
- At least five years of executive-level administrative support experience
- Bachelor's degree from an accredited college or university, or equivalent work experience
- Proficiency with Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook
- Experience with ClickUp
- Ability to work a flexible schedule and overtime as needed
- Ability to work approximately four days per week in the Columbia office
- Ability to work a hybrid arrangement with initial full-time onsite work for two months
- Ability to work a night shift from 10 PM to 7 AM PHT
- Excellent organizational skills and ability to manage multiple priorities and deadlines
- Strong attention to detail and accuracy
- Professional demeanor and strong interpersonal skills
- Ability to anticipate executive needs and work proactively
- Ability to adapt to changing priorities and work independently and collaboratively
- Ability to work effectively in a fast-paced environment
Aprio Compensation & Benefits Highlights
The following summarizes recurring compensation and benefits themes identified from responses generated by popular LLMs to common candidate questions about Aprio and has not been reviewed or approved by Aprio.
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Fair & Transparent Compensation — Pay is generally positioned as competitive and fairly paid across many roles, with clearer benchmarking helped by public job-posted ranges and compensation aggregators.
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Healthcare Strength — Health, dental, and vision coverage is positioned as comprehensive and available from day one for full-time hires, which is stronger than the more typical waiting-period approach.
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Retirement Support — Retirement offerings include a 401(k) with profit sharing and access to FSA/Dependent Care accounts, which can improve total rewards when firm performance supports contributions.
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The Company
What We Do
Aprio is a premier CPA and business advisory firm that advises clients and associates on how to achieve what’s next. Aprio’s associates work as integrated teams across advisory, assurance, tax, outsourcing, staffing and private client services, bringing the best thinking and personal commitment to each client. Across practices, Aprio brings together proven expertise, deep understanding and strategic foresight for industries including Manufacturing and Distribution; Non-Profit and Education; Professional Services; Real Estate and Construction; Retail, Franchise and Hospitality; and Technology and Blockchain. Headquartered in Atlanta, Georgia, Aprio has grown to over 1,000+ team members. To serve clients wherever life or business may take them, Aprio’s teams speak more than 30 languages and work with clients in over 50 countries.
