Application Review Specialist

The New Student Application and Records Coordinator position collaborates with the admissions application processing team in the preparation of nearly 18,000 application records annually in an office environment that emphasizes timely customer service. There is frequent collaboration and contact with University staff, academic staff, faculty, and administrators. Currently, this position reports to the Assistant Director of Admissions. This is a full-time (40 hours per week), in-person position that is Monday through Friday.

Major Responsibilities Include:

• Create new student records for all undergraduate application populations (freshman, transfer, re-entry, and international students).

• Evaluate and interpret PeopleSoft query results.

• Evaluate, develop, and implement record-building processes as required for efficiency, effectiveness, student-information system technology, and policy changes.

• When necessary, assist in the processing of daily USPS-delivered application materials, including opening, sorting, and labeling documents.

• Perform and maintain digital file maintenance.

• Provide back-up for reception area and perform other duties as assigned.

• Serves as a primary point of contact for individuals and groups, provides organizational information via phone, in person, and through other communication mediums

• Schedules logistics and secures resources for meetings, conferences, travel, and work unit operations

• Develops, implements, and maintains methods and organizational systems directed at the maintenance of electronic/physical records related to work operations according to established policies and procedures

• Develops, sends, receives, copies, and distributes communications to the appropriate entities according to established policies and procedures

• Prepares and audits complex records, edits documents, and reviews work done by others

Admissions

Starting at $18.50 commensurate with experience

• H.S. Diploma

• Proficiency in utilizing technology, including PeopleSoft, ImageNow, CRM systems, Microsoft Office, and email, to effectively perform job duties.

• Able to maintain the confidentiality of all student inquiries, correspondence and records

• Commitment to fostering an inclusive and welcoming environment.

• Demonstrated ability to plan, organize, and manage work efficiently while maintaining a high level of accuracy and attention to detail.

• Ability to assess situations critically, solve problems efficiently, and adapt quickly to changing processes and applications.

• Experience utilizing PeopleSoft and ImageNow functionality necessary to process applicant records

• Demonstrated ability to interpret high school and post-secondary transcripts

• Ability to calculate grade point average

Applicants must submit the following documents using the online application:

• Cover Letter
• Resume

*Please use your application materials to speak to each of the qualifications for this position as listed above. Be sure to describe your relevant experience and areas of expertise, using specific examples from your work and education history. Applicants must complete all required fields and attach all required documents prior to submitting the online application.
All final candidates will be asked to provide names, email contact information, and/or phone numbers for three (3) references, with at least one being from a manager or supervisor, during the interview process.  
Note: Once you have attached your materials and submitted your application, you will not be able to go into the system and change them.
To Ensure Consideration: Applications received by the end of the day on 09/23/2026 are ensured full consideration. Applications received after that date may be given consideration. Application materials will be evaluated, and the most qualified applicants will be invited to participate in the next step of the selection process. Incomplete and/or late application materials may not receive consideration.

For questions regarding your application and additional options to apply, contact Human Resources at [email protected] or 920-424-1166.
Work Authorization
Unless otherwise indicated in the job posting, the University of Wisconsin Oshkosh does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term. UW Oshkosh is not an e-verify employer; therefore, STEM extensions are not options for work authorization.

Reasonable Accommodations

UWO provides reasonable accommodations to qualified individuals with disabilities who are employees or applicants for employment. Employment opportunities will not be denied because of the need to make reasonable accommodations for a qualified individual with a disability. If you need assistance or accommodation in applying because of a disability, please contact [email protected] or 920-424-1166. This job announcement and other material on this site will be made available in alternate formats upon request to an individual with a disability.
Confidentiality of Applicant Materials
UWO is a State agency and subject to Wisconsin's Open Records Law. UWO will not, however, reveal the identities of applicants who request confidentiality in writing except as may be required by Wisconsin's Open Records law. In certain circumstances, the identities of "final candidates" and/or the identity of the appointed applicant must be revealed upon request.   
CBC & Reference Check Policy
All candidates for employment are subject to a pre-employment screening which includes a criminal background check, work authorization, and verification of education. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.   
Annual Security and Fire Safety Report (Clery Act)

For the UWO Annual Security and Fire Safety Reports (i.e., Clery Report), which includes statistics about reported crimes and information about campus security policies, see https://uwosh.edu/police/, or call UWO Police Department, at (920) 424-1212 for a paper copy. 

UW is an Equal Opportunity Employer
Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, status as a protected veteran, or any other bases protected by applicable federal or State law and UW System policies. We are committed to building a workforce that represents a variety of backgrounds, perspectives, and skills, and encourage all qualified individuals to apply.