AP Supervisor

Accounts Payable Supervisor

Location: Ashburn, VADepartment: Accounting Shared ServicesReports To: Accounting Shared Services Manager

Position Summary

• The Accounts Payable Supervisor leads daily AP operations, management of email inboxes, ensuring timely and accurate vendor payments, reconciliations, strong customer service, and effective internal controls. This role supervises a team of Payment Processors, partners with cross-functional team members, and drives continuous improvement initiatives.

Key Responsibilities

• Supervise and develop a team of three Payment Processors.
• Conduct regular one-on-one meetings, coaching, and performance discussions. Align team member goals and metrics in coordination with the AP Manager.
• Lead recurring team meetings and communicate departmental priorities.
• Serve as department lead in the Manager's absence.
• Ensure vendor payments are processed accurately and on time.
• Monitor vendor accounts, statements, reconciliations, and aging items.
• Maintain a clean AP ledger within Intacct, resolving aged invoices, credits and legacy cleanup items.
• Process weekly refund checks for the region.
• Process quarterly business license payments.
• Manage AP shared mailboxes and respond to vendor and operational inquiries.
• Ensure invoices submitted through Stampli include complete documentation.
• Administer manual check Positive Pay process, void requests, and check copy retrieval.
• Maintain AP SharePoint documentation, banking information, and approver records.
• Partner with the Coder Supervisor to support workflow management and department meetings.
• Identify and implement process improvements and control enhancements.

Qualifications

• 3+ years of Accounts Payable experience.
• Previous leadership, supervisory, or team lead experience.
• Strong knowledge of AP processes, reconciliations, vendor management, and payment controls.
• Excellent communication, organizational, and problem-solving skills.