The Role
Manage the full accounts payable lifecycle including invoice coding, matching to POs and receipts, and payment processing in BILL.com/NetSuite; own AP inbox and vendor communications; support reconciliations, monthly close, PO management, audits, and departmental reporting; resolve AP issues and drive process improvements.
Summary Generated by Built In
THE ROLE
The Accounts Payable Specialist will own Huckberry’s core Accounts Payable administrative functions, including monitoring the AP email inbox and serving as a primary point of contact for vendor communications. In addition, this individual will support common accounting tasks, account reconciliations, and the monthly financial close process, while assisting the Jr. Staff Accountant, Accounting Manager, and Controller with ad hoc requests as needed.
Responsibilities Include:
● Own the AP Lifecycle
Manage the full accounts payable cycle from receipt of bills through payment processing, including coding invoices, matching merchandise bills against purchase orders and inventory receipts, and maintaining accurate records within BILL.com and NetSuite.
● Manage the AP Inbox
Review and take action on all incoming emails daily. Serve as the primary point of contact for vendor inquiries, ensuring all communications are professional, timely, and solution-oriented.
● Manage Vendor Relationships & Partnerships
Build and maintain strong vendor relationships by responding promptly and clearly to inquiries, resolving issues efficiently, and managing the vendor onboarding process. This includes collecting tax documentation and banking information to ensure audit and tax compliance.
● Problem Solver
Research and resolve internal and external issues related to account statuses and vendor inquiries. Partner closely with the Jr. Staff Accountant, Accounting Manager, and Controller to identify opportunities for process improvements and implement effective solutions.
● Audit & Reporting
Assist the accounting team with annual audits, reviews, and other reporting requirements as needed.
● Purchase Order Management
Support purchase order management activities, including implementing new review and approval processes for variances and freight charges, while working closely with the Product and Buying teams.
● Additional Accounting & Reporting Support
Provide assistance with departmental reporting, including expense tracking and reporting for specific teams, as well as other accounting and finance initiatives that may arise as Huckberry continues to grow.
Candidate Checklist
● Communication
Must be able to clearly and confidently communicate issues, proposed solutions, and next steps with both vendors and internal Huckberry employees.
● Attention to Detail
Consistently produce accurate, high-quality work with minimal errors, ensuring tasks are completed correctly the first time without requiring additional review or corrections.
● Productivity & Efficiency
Demonstrate the ability to complete responsibilities efficiently while continuously taking on additional responsibilities over time. The ideal candidate will contribute to team growth by increasing their own capacity and helping the broader accounting department operate more effectively.
● Growth Mindset
Huckberry values employees who are excited to embrace new challenges, take on additional responsibilities, and contribute to the company's continued growth and evolution.
Requirements
● Experience
Minimum of 1–2 years of experience in Accounts Payable, Accounts Receivable, and/or a general accounting role is required. Experience with BILL.com and NetSuite is a plus, but not required.
Skills Required
- 1-2 years experience in Accounts Payable, Accounts Receivable, or general accounting
- Experience with BILL.com
- Experience with NetSuite
- Clear and confident communication with vendors and internal stakeholders
- Strong attention to detail and accuracy
- Ability to work efficiently, handle increasing responsibilities, and support team growth
- Willingness to embrace new challenges and contribute to process improvements
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The Company
What We Do
Booth & Partners is a leading outsourcing and offshoring consulting firm that helps over 150 clients worldwide solve their talent and workspace challenges by specializing in building remote teams for startups and scaling businesses.
