A/P Specialist

Benefits:

• Pay: $59k per year depending on experience
• Medical, Dental, and Vision health insurance elections
• 401K 
• Basic Life Insurance, Long Term Disability Insurance, and AD&D Insurance offered at no cost
• Weekly Pay
• Pay Card option
• Online pay stub access
• 24-7 office support

Job Overview: Primary focus of this position is to manage and maintain financial records for different entities, ensuring that accounts payable transactions are accurately entered in a timely and efficient manner.
Responsibilities:

• Manage the daily review of purchases made on company credit cards.
• Assist cardholders with coding and processing of transactions in the Concur system.
• Daily processing of orders, bills of lading (BOL’s) and invoices. Accuracy and timeliness of keying this data into the AP system is extremely important.
• Ensure BOL’s and invoices are collected and reconciled daily.
• Communicating with appropriate corporate personnel to ensure timely approval/reconciliation of purchases.
• Contact suppliers to request credits for incorrect billing, missing invoices, etc.
• Manage payments drafted from bank account, ensuring amounts being drafted are accurate and recorded timely.
• Assist/support with the reporting of taxes as needed, review of BOL’s and invoices, locating documentation promptly and efficiently as requested.
• Manage bill approval process and check runs, ensuring vendors are paid timely.
• Working with suppliers to verify account set up and get W-9’s for reporting.
• Data entry and daily use of QuickBooks, Excel, and certain supplier portals.
• Daily communication with the Controller and other members of management regarding progress of work, ensuring all items are completed by the end of each business day.
• Assisting the Finance Department with other projects as assigned

Requirements:

• Fuel Payable Experience preferred
• Minimum of two years Accounting experience
• Experience with SAP Concur
• Ability to handle (and keep current) high transaction volumes
• Strong attention to detail, deadlines, and discretion
• Good working knowledge of Microsoft Excel and Word
• Good customer service skills, verbal and written
• Prior office/administrative experience
• Able to multitask in a high pace environment
• Must be organized

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