A/P Specialist (Remote Role - East Coast)

OLAPLEX, Inc. (Nasdaq: OLPX) is an innovative, science-enabled, technology-driven beauty company. We are founded on the principle of delivering effective, patent-protected and proven performance in the categories where we compete. We strive to empower our consumers to look as beautiful on the outside as they feel on the inside. We believe every person deserves to have healthy, beautiful hair, whether they are visiting a salon or caring for their hair at home.

OLAPLEX has been able to achieve phenomenal growth and we continuously seek exceptionally talented individuals who can support our innovation and creativity. Collaboration and flexibility are at the core of our commitment to each other and to the success of OLAPLEX.

About the Role: 

The A/P Specialist works closely with Olaplex’s vendors and with all internal departments; assists the finance and accounting team on a variety of tasks and assignments. The position requires excellent communication skills, good time management, a strong work ethic and the ability to work both independently with minimal direction and as part of a team. The ideal candidate will be highly organized, detail-oriented, and capable of managing multiple competing priorities.

Job Responsibilities:

• Ensure efficient and timely processing of vendor payments and resolve vendor-related questions in a timely and professional manner
• Proactively monitor status of outstanding accounts payable, and follow up with approving parties as necessary to clear open items
• Improve accuracy and efficiency of financial reporting process by ensuring accurate coding of bills
• Review payable statements from vendors in a timely manner
• Prepare outgoing payments via ACH or Wire 
• Apply payments daily and ensure our bank reconciliation agrees
• Maintaining records: Keeping accurate financial records for tax purposes ensuring all forms are filled out accurately and are current
• Assist with Inventory AP team with manual 3-Way matching, including updating various files that are used to communicate with various business partners
• Manage various AP inboxes to ensure communication with vendors and business partners is handled in a timely manner
• Manage and maintain Accounts Payable ledgers and supporting account reconciliations to ensure proper accounting in accordance with GAAP and timely reporting
• Support AP Associate Manager in various projects and daily tasks
• Assist with and support the company’s travel and expense program / systems
• Proactively seek to improve existing processes and work with management to add efficiencies when possible
• Assist in the 1099 reporting process
• Assist in audit requests as necessary

About You:  

• 2+ years of accounts payable experience
• Associate’s degree in accounting / business or related accounts payable experience as listed in the responsibilities section above
• General knowledge of accounting principles
• Experience with ERP systems, NetSuite preferred
• Proficiency in Excel
• Detail oriented with the ability to meet deadlines with a high degree of accuracy
• Ability to prioritize and balance multiple tasks simultaneously and manage multiple competing deadlines 
• Strong analytical and problem-solving skills
• Strong interpersonal skills, written and oral communication skills are necessary for communication with all levels of the business
• Familiarity within an internal control (SOX) environment is preferred
• Ability to self-manage and work well within a team while also being a strong individual contributor

We'd love to have you apply, even if you don't feel you meet every single requirement. What's most important to us is finding authentic and accountable people who feel connected to our mission and values, not just candidates who check off all the boxes. We are looking for someone who will bring all their expertise, learn, and grow with us.

Our Total Rewards: 

The annual base pay for this position is $55,000 - $65,000 with eligibility for an annual bonus. The actual base pay will vary based on factors such as qualifications, years of relevant experience, skill level, functional expertise, certificates or other professional licenses held and geographic location.

• Competitive compensation 
• Work/Life Balance: Flexible paid time off, 11 paid holidays, and flexible work schedules
• Wellness: Company Contribution to Medical, Dental, and Vision Insurance for Employees and their Families, Company Paid Employee Life Insurance, Optional additional Life Insurance, and Short and Long-Term Disability Coverage Options 
• Parental Leave: Up to 18 weeks for all new birthing-parents and up to 10 weeks for all non-birthing new parents 
• Financial Well-being: Roth and 401k plans: 100% match up to the first 4% and is immediately vested
• Professional Development Reimbursement Program: Career development is as important to us as we know it is to you! 
• Culture: Our team has an “attitude of gratitude” and a shared passion for our brand. Join our culture committee and/or DE&I champion team to play a role in building and sustaining our “secret sauce" 
• Products: Twenty (20) free products per year, plus a friends and family discount 

Our Commitment to Diversity, Equity, and Inclusion:

Our mission is to create a culture that celebrates our bonds by embracing, elevating, and empowering individuals from all backgrounds.

OLAPLEX is proud to be an Equal Opportunity Employer. We do not discriminate based on race, color, ancestry, national origin, religion, or religious creed, mental or physical disability, medical condition, genetic information, sex (including pregnancy, childbirth, and related medical conditions), sexual orientation, gender identity, gender expression, age, marital status, military or veteran status, citizenship, or other characteristics protected by state or federal law or local ordinance.