AP Coordinator

Accomsure is the first Canadian full service Additional Living Expenses (ALE) Specialist. Accomsure manages the short term and long-term ALE requirements for policyholders allowing the policyholder the ability to focus on their basic needs while freeing up adjusters and Insurance Companies to focus on the claim.

We provide assurance and peace of mind for policyholders and adjusters during catastrophic events (i.e. Fire, Water, Flood damage), getting them back to normality as soon as possible.

Job Description: Accounts Payable Coordinator

The Accounts Payable Coordinator plays a key support role within the Finance team, focusing on the accurate processing, tracking, and organization of high-volume financial data. This position is ideal for someone who is highly detail-oriented, comfortable with repetitive workflows, and confident working with systems and spreadsheets even without formal accounting experience.

Job Responsibilities:

Accounts Payable & Data Processing

• Process a high volume of vendor invoices accurately and efficiently.
• Review invoices for accuracy, coding, approvals, and supporting documentation.
• Enter invoices and payment data into accounting systems (e.g., QuickBooks Online).
• Track invoice statuses, payment timelines, and discrepancies.
• Maintain organized digital records to support audits and reporting.

Reconciliations & Financial Support

• Assist with account reconciliations related to payables and vendor accounts.
• Support month-end processes by ensuring all AP data is complete and accurate.
• Flag discrepancies or inconsistencies and work with the team to resolve them.
• Assist with basic reporting, data pulls, and spreadsheet maintenance.

Vendor & Internal Coordination

• Respond to internal and external inquiries related to invoices and payments.
• Communicate professionally with vendors regarding payment status or issues.
• Collaborate with operations and finance teams to ensure smooth information flow.

Administrative & Process Support

• Support finance workflows with general administrative tasks as needed.
• Contribute to improving processes, organization, and efficiency within AP.
• Perform other finance-related duties as assigned in support of a growing organization.

Education & Qualifications Required:

• Post-secondary education in business, accounting, or administration.
• Strong data entry and administrative experience (finance exposure is an asset, not a requirement).
• High comfort level with repetitive, detail-oriented tasks.
• Strong proficiency with Microsoft Excel and general computer systems.
• Ability to learn new tools and workflows quickly.

Core Competencies & Skills

• Exceptional attention to detail and accuracy.
• Highly organized with strong time-management skills.
• Comfortable working with large volumes of data.
• Reliable, consistent, and process-driven.
• Clear and professional communicator (written and verbal).
• Team-oriented, approachable, and dependable.
• Adaptable and calm in a fast-paced, growing environment.
• Strong sense of accountability and ownership over tasks.

Note: This is not necessarily an exhaustive list of responsibilities, skills, duties, requirements, efforts or working conditions associated with the position. The company reserves the right to revise the functions and duties of the position or to require that additional or different tasks be performed.